Office Administrator

Admin || Digiaccel Learning || Work from Office - Gurugram, Haryana

What is Digiaccel Learning?

Digiaccel Learning is an education company for professionals to upskill on in- demand digital skills. Founded by ex HUL leaders in 2022, Digiaccel is building a system for working professionals to learn skills that help accelerate their careers through various outcomes – career transitions, getting promoted or doing better at work.

In almost 3 years, the company has over 5000 paying learners and is well on its 1 to 10 journeys. We have also setup our own institute in Cybercity, Gurugram to help students land their dream careers in eCommerce, Brand, and Product roles with the help of our industry-backed education.

What you will be responsible for?

➢ Vendor Management, Facility management, Building coordination & Floor operations etc.

➢ General administration & operations with housekeeping schedule and management

➢ Excel reports for all the handled tasks.

➢ Inventory management like learner's kit inventory, IT assets inventory, housekeeping materials track etc.

➢ Keep a check on office supplies and inventory, maintain, repair, or replace office equipment, manage mail and courier service in accordance with office needs.

➢ Manage company facilities, including space planning and design, maintenance and renovation vendor contracts and relations.

➢ Serve as the primary liaison between company staff and building managers, providing information, answering questions, and responding to requests.

➢ Maintain a healthy relationship with everyone across the business. Coordinate with internal resources and external vendors to expedite the work.

➢ Provides front desk coverage as needed and assists colleagues whenever required.

➢ Organize travel and accommodation arrangements. Maintain and submit expense reports.

➢ Manage leadership events and critical process meetings, prepare facilities for scheduled events, and arrange refreshments if required.

➢ Professional and maintains constructive working relationships.

➢ Answers calls and routes, accordingly, always representing the company in a professional manner.

➢ Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

➢ Directs office activities and functions to maintain efficiency and compliance with company policies.

➢ Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.

➢ Prepares agendas, makes travel arrangements, and maintains calendars for senior management. ➢ Performs additional duties/ ad-hoc projects and work to ensure timely completion with accuracy and an eye for detail.

Skills & Experience

• At least 4-5 years of prior work experience as an office administrator, or similar role.

• Good written and verbal communication skills and the ability to interface at all levels of the organisation and with senior stakeholders.

• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects.

• Ability to take ownership of one's work, Proactive, organised approach to multitasking.

• Ability to use MS Office including Word, Excel, and PowerPoint.

• Working knowledge of printers, copiers, scanners.

• Flexible, can quickly adapt to changed priorities, and be comfortable in a fast-paced environment.

• Highly professional and should be high on integrity and be able to maintain confidentiality related to the company and its employees in day-to-day operations.

• Should have a go-getter attitude and must be a team player.

From the Founders

We are looking for smart passionate folks to join us in the mission of building a better, smarter and more outcome-oriented education system, thereby enabling thousands of learners to meet their career aspirations.

We are a young company and look on our early team as the culture co-founders. We can assure of a very talent dense, intellectually honest, action oriented and collaborative environment. We endeavor to bring joy to work by enabling everyone to bring their best self and do their best work. We are sure that you will join for the opportunity and stay for the experience.