Back Office Assistant

3 days ago

Pune Maharashtra, India CASTLENNEST Full time

**Job Title: Back Office Assistant (Video Editing Studio)**

**Job Summary**

**Key Responsibilities**
- Manage and organize project files, folders, and data entry tasks.
- Maintain client records, contracts, and invoices.
- Assist with tracking and updating project progress reports.
- Coordinate schedules for editors, freelancers, and studio bookings.
- Support logistics for video deliveries, uploads, and backups.
- Order and manage office supplies and studio consumables.
- Prepare basic reports and presentations for internal meetings.
- Assist the editing team with file transfers and archiving of projects.
- Follow up with clients for payments or approvals as directed.
- Maintain a clean and organized office and equipment tracking records.

**Key Skills & Qualifications**
- Bachelor’s degree or relevant diploma preferred
- 1+ year of experience in an administrative or back-office role (media industry preferred but not mandatory)
- Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with file-sharing platforms (e.g., Google Drive, WeTransfer)
- Good organizational and time management skills
- Strong written and verbal communication skills
- Ability to handle multiple tasks and work in a deadline-driven environment
- A basic understanding of video file types and media terminology is an advantage

**Reporting To**
- Studio Manager / Operations Manager

**Work Environment**
- Full-time/ Part-time, office-based (with occasional flexibility depending on studio requirements)
- Collaborative creative team environment

**Job Types**: Full-time, Part-time, Permanent

Pay: ₹8,086.00 - ₹15,000.00 per month

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Overtime pay
- Performance bonus

**Language**:

- English, Hindi, Marathi (preferred)

Work Location: In person

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