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Front Desk Officer

3 weeks ago

Panchkula, India mach global Full time

A front office executive is a crucial member of the administrative staff. They are the first point of contact in the office and provide administrative support to the entire organisation. They also introduce clients and guests to the organisation's upper management. A front desk executive manages the flow of visitors through the organisation and ensures that all receptionists complete their duties on time. The duties of a front desk executive vary depending on the company, but some tasks are common. Typical responsibilities of a front desk executive include:

- greeting clients and setting a positive office atmosphere
- answering the phone, taking messages and redirecting calls to respective offices
- organising and maintaining files and records and updating them when necessary
- creating and maintaining updated documents and spreadsheets
- overseeing the sorting and distribution of incoming mails
- preparing outgoing mail items such as envelopes or packages
- operating office equipment such as photocopier and printers
- bookkeeping and issuing invoices
- recording meeting minutes and dictations
- performing an inventory of office supplies and order of need
- _reporting to management and assisting with administrative tasks_
- _answering phone calls and forwarding calls to respective departments_
- _scheduling and confirming appointments, meetings and events_
- _greeting and assisting visitors in a professional and friendly manner_
- _handling enquiries and sorting mail_
- _copying, scanning and filing documents_
- _keeping track of office supplies and placing orders for replacements_
- _hand clients on reception area _

**Education and** **professional qualifications**
- _bachelor's degree in hospitality and hotel administration to a related course_
- _2+ years of front desk experience in the hospitality industry preferred_
- _excellent written and verbal_ _communication skills_
- _working knowledge of computer software, such as word processors, spreadsheets and presentation tools_

**Job Types**: Full-time, Permanent

Pay: ₹9,822.49 - ₹22,856.48 per month

**Benefits**:

- Cell phone reimbursement
- Paid time off

Schedule:

- Day shift

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person