
Administration Officer
1 day ago
Job Description -Administration Officer
- Admin & Transport in charge
Work Location: Chennai, India
Shift Timing: Day Shift (with flexibility to support night shift operations as required)
Position Type: Full-time
About the Role
We are looking for a dependable and proactive Admin & Transport Team member to manage and coordinate all administrative and employee transport-related functions for our Healthcare RCM company. This role is responsible for ensuring seamless day-to-day office administration, smooth transport arrangements for night shift employees, vendor management, and timely resolution of employee grievances related to admin and transport.
Key Responsibilities
Office & Facility Administration
- Ensure smooth functioning of day-to-day office operations (workstations, seating, pantry, housekeeping, stationery).
- Coordinate with building management for facility-related concerns (electricity, internet,
power backup, security).
- Support new joiners with access cards, ID cards, seating, and workstation readiness.
Transport Management
- Coordinate daily cab schedules for night shift employees.
- Maintain employee transport rosters, route plans, and daily usage logs.
- Ensure vendor compliance with safety standards, GPS tracking, and driver protocols.
- Address and resolve transport-related employee grievances immediately.
Vendor & Asset Management
- Work with transport, housekeeping, pantry, and facility vendors to ensure service
delivery as per SLA.
- Manage procurement and distribution of office supplies and consumables.
- Maintain inventory of office assets and coordinate with IT/Operations for allocation.
Employee Support & Grievances
- Serve as the first point of contact for admin/transport-related employee issues.
- Ensure timely escalation and resolution of grievances within agreed TAT.
- Track recurring issues and propose process improvements.
Compliance & Safety
- Monitor adherence to health, safety, and security protocols.
- Maintain visitor logs, access control records, and transport compliance reports.
- Ensure zero safety incidents in transport and facility operations.
Reporting & Coordination
- Share daily/weekly reports on transport utilization, admin expenses, and grievances.
- Work closely with HR and Operations teams for shift planning and onboarding
requirements.
- Support audits (internal/client/statutory) with updated admin/transport records.
Qualifications & Requirements
- Bachelor’s degree preferred (Business Administration/Operations/Logistics).
- 1-3 years of experience in administration or transport coordination (BPO/RCM industry
preferred).
- Strong organizational, coordination, and problem-solving skills.
- Proficiency in MS Excel for roster and reporting.
- Good communication and interpersonal skills.
- Flexibility to support late-night coordination when required.
Pay: ₹20,000.00 - ₹30,000.00 per month
**Benefits**:
- Provident Fund
**Experience**:
- Office Administration: 2 years (preferred)
Work Location: In person
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