Personal Assistant

4 days ago

Hingna Nagpur Maharashtra, India Multisteer Full time

**Role Description**

This is a full-time on-site role for an Executive Personal Assistant at Multisteer in Nagpur. The Executive Personal Assistant will be responsible for providing personal and administrative support, managing communication, diary scheduling, and utilizing clerical skills to assist the Finance Director on a daily basis.

**Key Responsibilities**:

- **Calendar Management**:

- Effectively manage the Director's calendar, scheduling meetings, appointments, and ensuring timely follow-ups.
- Coordinate and prioritize tasks to align with organizational goals.
- **Travel Arrangements**:

- Handle flight bookings, accommodation, and other travel requirements for the Director.
- Ensure cost-effectiveness by negotiating with vendors and exploring best options.
- **Vendor Management**:

- Establish and maintain relationships with vendors, ensuring timely delivery of services and optimal pricing.
- Negotiate contracts and handle vendor-related queries to support operational efficiency.
- **Operational Oversight**:

- Manage daily operations of the NGO, ensuring smooth workflow and adherence to organizational standards.
- Assist in the coordination and execution of projects, events, and other initiatives.
- **Minutes of Meetings**:

- Attend and document meetings, preparing accurate minutes and summaries.
- Follow up on action items to ensure tasks are completed effectively.
- **Administrative Support**:

- Act as a liaison between the Director and internal/external stakeholders.
- Handle confidential documents and communications with discretion.

**Qualifications**
- Personal Assistance and Executive Administrative Assistance skills
- Strong Communication skills
- Experience in Diary Management
- Clerical Skills proficiency
- Excellent organizational and time-management abilities
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality and professionalism
- Experience in the marine industry or related field is a plus
- Bachelor's degree in Business Administration or related field

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English (required)

Work Location: In person

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