Secretary to CEO

6 days ago

Guindy Chennai Tamil Nadu, India Hallmark Foundations Ltd Full time

**Job description**:
Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.

**Key Responsibilities**:
**Executive Support**:

- Manage CEO’s calendar, schedule meetings, priorities, appointments, travel arrangements, etc.
- Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc.
- Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO.
- Maintain confidentiality of sensitive company and project information

**Office & Administrative Coordination**:

- Oversee day-to-day executive office operations and ensure seamless workflow.
- Monitor filing systems, documentation, and record keeping — both digital and physical.

**Communication & Liaison**:

- Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors.
- Draft and review business communications, meeting notes, action point summaries, etc.
- Ensure timely dissemination and follow-up of CEO decisions across departments.

**Qualifications**:

- **Education**: Graduate/Postgraduate. Fluent in English language.
- **Experience**: 5-10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.
- **Technical Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint,).
- **Soft Skills**:

- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- High level of discretion, integrity, and professionalism.
- Ability to multitask and work under pressure with mínimal supervision.

**Key Attributes**:

- Proactive, dependable, sincere and resourceful.
- Strong attention to detail and follow-through.
- Comfortable interacting with Senior Managers, Vendors, and Government officials.
- Ability to anticipate needs and manage priorities effectively.

**Salary**:

- Commensurate with experience and qualifications
- Range: Rs 25,000/- to 35,000/
- **Benefits**:

- Cell phone reimbursement
- Conveyance
- Health insurance
- Performance-based incentives

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Paid time off

**Education**:

- Bachelor's (required)

**Experience**:

- Secretarial work: 5 years (required)

**Location**:

- Guindy, Chennai, Tamil Nadu (preferred)

Work Location: In person

  • Secretary to CEO

    2 weeks ago

    Guindy, Chennai, Tamil Nadu, India Hallmark Foundations Ltd Full time ₹ 25,000 - ₹ 35,000 per year

    Job description:Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and...

  • Executive Secretary to CEO

    1 week ago

    Nungambakkam, Chennai, Tamil Nadu, India Shri Sabhari Smelters Pvt Ltd Full time

    **Urgently looking for Executive Secretary to Chief Executive Officer** **Key Responsibilities** - Provide high-level administrative assistance to the CEO and leadership team. - Manage a busy calendar, schedule meetings and coordinate travel arrangements (domestic and international). - Professionally greet and receive guests and act as the primary point of...

  • Personal Assistant to CEO

    2 weeks ago

    Chennai, Tamil Nadu, India phoenix international limited Full time

    1.A personal assistant (PA) to a CEO provides administrative and secretarial support, manages the CEO's schedule, and handles confidential information. 2. Logistics knowledge is must 3.Provide general administrative support 4.**Any Degree or Diploma or basic schooling** **5.Good English communication skills** **6.Ready to work in Chennai** **7....

  • Md Secretary

    6 days ago

    Nungambakkam, Chennai, Tamil Nadu, India Shri Sabhari Smelters Pvt Ltd Full time

    **Immediate Recruitment for MD secretary in Leading Manufacturing Company** **Roles & Responsibilities**: - Performing Business research and analysis. Coordinating arrangements, meetings, and/or conferences as assigned. - Daily record keeping and filing of documents. - Preparing reports, presentations, and correspondence accurately and swiftly. - Managing a...

  • Executive Secretary

    6 days ago

    Velachery, Chennai, Tamil Nadu, India Prashanth Super Speciality Hospital Full time

    Responsibilities: - Managing diaries and organizing meetings and appointments. Travel to all branches, meetings, and functions along with CEO Booking and arranging travel, transport and accommodation. - Organizing events and conferences. - Reminding the manager/executive of important tasks and deadlines. - Typing, compiling and preparing reports,...

  • Executive Assistant to CEO

    6 days ago

    Chennai, India Fhero Accounting Solutions Private Limited Full time

    We are a tech-enabled accounting startup looking to grow at a fast pace in the space of accounting outsourcing. The initial target is India and soon will be covering markets of the US, Canada, UK & Australia. Looking for an Executive Assistant for a CEO who is managing two businesses, a tech-startup and a manufacturing company. A lot needs to be done at any...

  • Personal Secretary

    1 week ago

    Chennai, India Industrial Support Services Full time

    Job Description: Looking Female Personal Secretary for CEO. Should have Good Communication. Shouold know Ms Office, MIS, Etc... Should have Good experience in Personal Secretary. Immediate Joining will be Prefereed. **Job Types**: Full-time, Regular / Permanent **Salary**: ₹30,000.00 - ₹40,000.00 per year **Benefits**: - Health insurance -...

  • Executive Assistant to the CEO

    4 days ago

    Saravanampatti, Coimbatore, Tamil Nadu, India FORGE Accelerator Full time ₹ 6,00,000 per year

    JD for Executive Secretary to the CEO, ForgeIn the role of the Executive Secretary to the CEO, Forge the person shall report directly to the CEO, Forge and to other members of the company's executive leadership team, and is responsible for heading the entire administrative and operational responsibilities coming under the broader Key Functional Areas (KFAs)...

  • Secretary

    1 week ago

    Chennai, India Cistron systems private limited Full time

    Secretary for CEO office. Must be able to take notes, must be good in English communication, must be available in phone whenever required, must be dedicated and responsible for the organisation. Must maintain confidentiality of the instructions and data shared. Pay: ₹15,000.00 - ₹25,000.00 per month **Benefits**: - Cell phone reimbursement - Food...

  • Executive Assistant to CEO

    5 days ago

    Chennai, India Saaki Argus & Averil Consulting Full time

    Our client is a leading player in Technology distribution space, looking to hire Executive Secretary to CEO based in Chennai. **Responsibilities**: - Coordinating arrangements, meetings, and/or conferences as assigned. - Taking dictation and writing correspondence. - Compiling, proofreading, and revising drafts of documents and reports. - Daily record...