Executive Assistant

2 weeks ago

Shyam Nagar Jaipur Rajasthan, India BMT Group Full time

An executive assistant provides high-level administrative and operational support to senior executives, managing schedules, coordinating meetings and travel, handling communications, preparing reports and presentations, and acting as a key point of contact. This role requires strong organizational, communication, and problem-solving skills, with an emphasis on maintaining confidentiality and supporting the executive's efficiency and strategic goals. Key responsibilities include managing calendars, expense reports, special projects, and acting as a gatekeeper for information and access. Key Responsibilities
- **Schedule & Calendar Management**: Coordinate meetings, appointments, and complex schedules for executives and their teams.
- **Travel Arrangements**: Organize domestic and international travel, including flights, accommodation, and itineraries.
- **Report & Presentation Preparation**: Research, compile data, and prepare reports, presentations, and other documents.
- **Project & Task Management**: Assist with special projects, initiatives, and ad-hoc tasks as needed, sometimes delegating to other staff.
- **Financial Administration**: Prepare and reconcile expense reports, ensuring compliance with policies and budgetary constraints.
- **Information Management**: Handle, maintain, and manage sensitive and confidential information with discretion.
- **Event Coordination**: Plan and coordinate internal and off-site events for executives and teams.

Skills & Qualifications
- **Organizational & Time Management**: Excellent abilities to organize, prioritize, and manage multiple tasks in a fast-paced environment.
- **Communication**: Strong written and verbal communication skills.
- **Technical Proficiency**: Expertise in Microsoft Office Suite, Google Workspace, project management tools, and other relevant software.
- **Attention to Detail**: Meticulous approach to tasks to ensure accuracy and efficiency.
- **Discretion & Confidentiality**: Ability to handle sensitive information and maintain professionalism and trust.
- **Problem-Solving**: Strong problem-solving abilities to address daily challenges and unforeseen tasks.
- **Interpersonal Skills**: Ability to build positive relationships with internal and external stakeholders.

Typical Background
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- A Bachelor's degree in Business Administration, Communications, or a related field is often preferred.

Pay: ₹50,000.00 - ₹70,000.00 per month

**Language**:

- English (required)

Work Location: In person

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