Finance and Sales Coordinator

**Position**: Finance and Sales co-ordinator

**Location**: Dapodi

**Job Type**: Full-time

**Responsibilities: ACCOUNTS ROLE**
- **Intercompany Suzhou Payment Documentation**:

- Prepare and maintain documentation for Intercompany payments, including invoices, Bill of Exchange (BOE), and Air Way Bills (AWB).
- Ensure accuracy and completeness of payment documentation.
- **Accounts Reconciliation (AP & AR)**:

- Conduct regular reconciliation of Accounts Payable (AP) and Accounts Receivable (AR).
- Resolve discrepancies and ensure accurate recording of financial transactions.
- **Petty Cash Expense Bookkeeping**:

- Maintain petty cash records, perform bookkeeping in Excel, and handle petty cash replenishment and reconciliation.
- Keep organized filing systems for easy retrieval of documents.
- **Update New Invoices in AR Excel Sheet**:

- Timely update and maintain the Accounts Receivable Excel sheet with new invoices.
- Collaborate with relevant teams to ensure accurate invoicing information.
- **Employee Expense (CONCUR) Verification**:

- Verify and reconcile employee expenses submitted through CONCUR.
- Perform hard copy checks and maintain organized filing for expense documentation.
- **Vendor Invoices Filing**:

- Organize and file hard copies of vendor invoices on a monthly basis.
- Ensure a systematic and efficient filing system is maintained for easy reference.
- **Monthly Expenses Checklist**:

- Create and maintain a comprehensive checklist of monthly expenses in collaboration with stakeholders.
- Ensure adherence to budgetary guidelines and financial policies.
- **Banking Documentation**:

- Coordinate with Relationship Manager (RM) for banking documentation.
- Liaise with corporate banking contacts to ensure seamless financial transactions.
- **MSME Documentation**:

- Handle documentation related to Micro, Small, and Medium Enterprises (MSME).
- Ensure compliance with applicable regulations and maintain accurate records.

**Sales -Coordination Role**
- **MIS Reporting**:

- Generate and maintain Management Information System (MIS) reports to provide insights into sales performance.
- Analyze data and trends, presenting findings to the sales team and management.
- **Quotations to Customer**:

- Prepare and send accurate and timely quotations to customers.
- **Order Related Coordination with SCM and Customer**:

- Facilitate seamless communication and coordination between Sales, Supply Chain Management (SCM), and customers.
- Ensure timely processing and fulfillment of customer orders.
- **Marketing and Exhibition Related Roles**:

- Assist in coordinating marketing activities and promotions to support sales efforts.
- Manage logistics and coordination for exhibitions, ensuring the company's presence is impactful.
- **Accounts Receivable (AR) Payment Follow-up**:

- Monitor and follow up on outstanding customer payments.
- Collaborate with the finance department to resolve payment discrepancies and ensure timely collections.
- **Delivery Challan (DC) Closure Follow-up**:

- Coordinate with the logistics team to ensure timely closure of Delivery Challans.
- Address and resolve any issues related to deliveries and documentation.

**Qualifications**:

- Bachelor's degree in Finance, Accounting, or a related field.
- Proven experience in finance and Sales coordinator roles.
- Proficient in MS Excel and other accounting software.
- Strong organizational and multitasking skills.
- Attention to detail and accuracy in financial record-keeping.
- Knowledge of banking procedures and documentation.

**Job Types**: Full-time, Permanent

**Salary**: ₹300,000.00 - ₹500,000.00 per year

**Benefits**:

- Provident Fund

Day range:

- Monday to Friday

Shift:

- Day shift

Supplemental pay types:

- Performance bonus

**Experience**:

- total work: 5 years (preferred)
- Accounting: 5 years (preferred)
- Sales coordinates: 4 years (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Pune, Maharashtra (required)

Ability to Relocate:

- Pune, Maharashtra: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**
+91 7620208890