Office Administrator

7 days ago

Jaipur Rajasthan, India Salasar Balaji pvt. ltd. Full time

Oversee the smooth functioning of day-to-day office operations, ensuring that all administrative tasks are completed efficiently and on time.
- Coordinate with various departments to manage office supplies, equipment, and maintenance, ensuring the workplace is well-stocked and operational.
- Manage the upkeep of the office premises, including cleanliness, repairs, and safety measures, ensuring a conducive working environment.
- Coordinate with external vendors for facility services like cleaning, security, and equipment maintenance.
- Handle relationships with office suppliers and service providers, negotiating contracts, managing budgets, and ensuring timely payments.
- Monitor and evaluate supplier performance to ensure quality services and cost-effectiveness.
- Maintain and track inventory of office supplies, including stationery, equipment, and furniture, and place orders when necessary.
- Ensure procurement processes are followed and approved budgets are adhered to for purchases.
- Arrange travel and accommodation for staff as needed, including booking flights, hotels, and transportation for official trips.
- Maintain records of travel expenses and ensure reimbursements are processed in accordance with company policy.
- Maintain accurate records of office-related documentation, including contracts, policies, invoices, and employee records.
- Ensure that all filing systems, both electronic and physical, are organized and up-to-date.
- Act as a liaison between departments and management for administrative support.
- Organize and schedule meetings, conferences, and events, including preparing meeting agendas, booking meeting rooms, and arranging refreshments or catering.
- Ensure that all necessary equipment (e.g., projectors, teleconference systems) is set up and functioning for events and meetings.
- Ensure the office complies with health and safety regulations by organizing regular checks, fire drills, and safety training for staff.
- Maintain first-aid supplies and ensure emergency procedures are clearly communicated to all employees.
- Assist the HR department with the onboarding process for new employees, including preparing workspaces, providing necessary materials, and guiding them through office procedures.
- Help maintain employee attendance records, leave requests, and other administrative HR tasks.
- Assist in tracking office-related expenses and working with the finance team to maintain and monitor budgets for office supplies, equipment, and other administrative costs.
- Provide regular reports on office expenses and suggest cost-saving initiatives.
- Work closely with the IT department to ensure all office technology (computers, printers, networks) is functional and promptly address any technical issues.
- Assist in coordinating software and hardware upgrades for office staff as needed.
- Organize and facilitate office social events, such as team-building activities or celebrations, to help foster a positive office culture.
- Act as a point of contact for staff concerns related to the office environment, ensuring a comfortable and productive workplace for all.

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹16,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Morning shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

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