Back Office Executive

5 days ago

Sadashiv Peth Pune Maharashtra, India HR Speaks Full time

We are seeking a reliable and organized Back Office Executive to support day-to-day operational and administrative functions of our office. This role is not insurance-related and is best suited for someone who can manage basic coordination, documentation, and internal upkeep activities efficiently. You will play a vital role in ensuring smooth backend operations and providing coordination support to clients and teams.

Key Responsibilities:

- Client Coordination & Onboarding
- Communicate with clients for onboarding formalities and documentation.
- Follow up on pending documents, confirmations, or approvals.
- Update client details and ensure accurate record keeping.
- Administrative Support
- Assist in basic daily office tasks including scanning, filing, printing, and maintaining internal records.
- Coordinate appointments and assist in internal scheduling.
- Maintain basic data entry and update trackers or reports as required.
- Facility & Office Maintenance Oversight
- Ensure the office premises are well-maintained, organized, and cleaned regularly.
- Monitor housekeeping activities and inform the admin in case of discrepancies.
- Communication & Coordination
- Pass on messages and coordinate between departments if needed.
- Ensure prompt response and follow-up on assigned communication tasks.
- General Office Assistance
- Help with basic stock/inventory tracking (stationery, pantry, etc.).
- Support colleagues with minor errands or coordination tasks as needed.
- Take initiative to support smooth office functioning.

**Key Requirements**:

- Bachelor’s degree or equivalent (preferred but not mandatory).
- Minimum 1 year of experience in back-office or admin support roles.
- Proficiency in MS Office (Word, Excel, Outlook).
- Strong attention to detail and organizational skills.
- Good verbal and written communication skills.
- Ability to multitask, prioritize, and complete tasks with mínimal supervision.
- Proactive, reliable, and team-oriented personality.

**Job Types**: Full-time, Fresher

Pay: ₹12,000.00 - ₹15,000.00 per month

Application Question(s):

- What is your current location?
- What is your notice period?
- What is your current salary?

Work Location: In person

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