Project Coordinator

**Primary Purpose**

Under the supervision of a (Senior) Project Manager, the Project Coordinator is a key member of a project team, working closely with the Project Manager, Technical Services, and Quality Assurance. The Project Coordinator supports day-to-day project activities based on predefined production requirements and communicated project scope. Tasks may include but are not limited to client data management, project set up, scheduling, quote preparation, project file organization, and placing tasks with linguists.

The Project Coordinators primary responsibility is to coordinate the completion of non-client-facing project activities to assist the Project Manager in the successful execution of client projects. This includes resource allocation and task coordination for a variety of localization projects. The Project Coordinator will actively participate in meetings to discuss open and emerging business issues for assigned accounts and make recommendations for improvements.

**Essential Functions**

**Client Service**
- Support team with regards to client requirements, needs and requests such as asset management, reporting, and meetings

**Project Management**
- Engage in standard quote preparation
- Launch and coordinate standard projects which includes functions such as scheduling, resource allocation, and work assignments
- Perform administrative duties which include project closures, Translation Memory updates and folder structure maintenance
- Produce reports and develop internal post-mortems to help improve processes and reduce risk
- Keep project schedules on track and ensure on-time delivery
- Ensure projects are completed within budget

**Resource Coordination**
- Create and send POs to external resources
- Ensure project resources have the necessary tools and information to accomplish tasks
- Alert resources of schedule or scope changes
- Provide feedback to Vendor Management on external resource performance

**Account Development**
- Support Business Development, Marketing, Account Management and extended teams as necessary
- Support execution of approved account opportunities and their implementation

**Teamwork**
- Support project team members as necessary to perform and complete daily project tasks
- Make recommendations for process improvements to have a positive impact on profitability and/or quality

**Additional duties**
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective completion and shipment of projects.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

**Equipment**
- Uses standard office equipment such as personal computer, scanner, copier, fax machine, telephone/headset.

**Knowledge, Skills and Abilities**
- Strong organizational skills in a fast-paced, deadline-driven environment
- Ability to prioritize and coordinate competing work demands, and maintain composure under pressure.
- Fluent communication skills of written and verbal English
- Ability to report work orally and in writing as required.
- A team player who can collaborate effectively with a diverse group of individuals.
- Ability to establish and maintain cooperative working relationships.
- Ability to maintain confidentiality of information regarding company financial and other information.
- Ability to resolve customer service and production issues in a professional and efficient manner.
- Quality focus and detail oriented.

Physical and mental demands, Work hazards
- Works in standard office building environments.
- Category- Project Management- Job Type- Full-time