Documentation Officer

**About Aasraa Trust**

Aasraa Trust was established in Dehradun in 2009 as a social work trust focusing on education of underprivileged children, in response to a crisis for intervention for the welfare of children from the riverbed slum under Bindal bridge. Aasraa then worked with the riverbed community to promote the need for education and started an after-school project to augment school education. In 2011, Project Street Smart was started on the pavements of Astley Hall with a group of 5 street children. The objective was to keep the children off the streets and provide them with basic literacy through arts, crafts, music and audio-visual media.

Today, Aasraa works towards empowering street and slum children through education, vocational training, nutrition, medical care and providing shelter homes. Our mission is to level the playing field for children who have neither seen books nor stepped into a school. The children we work with come from extremely impoverished backgrounds and are mostly rag pickers, beggars, addicts, runaways and orphans. We currently work with 9000 children.

For more information about Aasraa Trust, visit our _website_ and _Instagram_.

**Job Description: Documentation Officer**

**LOCATION - Dehradun**

**Job Overview**

We are looking for a Documentation Officer who is responsible for the maintenance of all administrative records, documents, and pertinent information related to the organization’s programs. This includes, but is not limited to, contracts, invoices, program materials, and reports.

**Roles and responsibilities**:
**1. **Manage existing documentation and create new documentation such as reports, pamphlets, newsletters, and other printed materials.

2. Maintain a database of all educational programs, materials, and activities.

3. Ensure accuracy of all documents, including compliance with applicable regulations.

4. Develop, implement, and update a system for tracking program performance with the M & E team.

5. Research, compile, and analyze data related to educational programs and initiatives.

7. Manage and provide training materials related to educational programs and initiatives.

8. Develop and communicate plans for document storage and archiving.

9. Develop and maintain an inventory of all educational materials.

10. Develop and maintain a library of educational resources.

11. Ensure timely distribution of documents and materials throughout the organization.

12. Liaise with external organizations and vendors related to document production and printing.

13. Evaluate existing documentation and make appropriate recommendations for improvement.

**Tools which he should know: -**
- Word Processing Software: Microsoft Word, Google Docs, OpenOffice Writer
- Spreadsheet Software: Microsoft Excel, Google Sheets, OpenOffice Calc
- Office Suite: Microsoft Office, LibreOffice
- Database Software: Microsoft Access, FileMaker Pro
- Graphic Design Software: Adobe Photoshop, Adobe Illustrator, Inkscape
- Content Management System (CMS): WordPress, Drupal, Joomla
- Online Collaboration Tools: Slack, Zoom, Microsoft Teams
- E-Learning Software: Adobe Captivate, Articulate Storyline, Moodle.

**Qualification Required**:

- Bachelor’s Degree in Accounting.
- Proven work experience as a Documentation Specialist or similar role
- Outstanding organizational skills
- Multitasking ability
- Attention to detail
- Excellent written and verbal communication

**Salary**: Up to ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Morning shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Dehra Dun, Uttarakhand: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- How many years do you have in regards to the Documentation Officer Position?