Office Administrator

12 hours ago

HSR Layout Bengaluru Karnataka, India mirrAR Full time

Responsibilities:
Office Administration:

- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Maintain office supplies inventory and place orders as needed.
- Support the onboarding process for new employees, including preparing workspaces and necessary equipment.

Facilities Management:

- Oversee day-to-day operations of the office, ensuring a clean, safe, and functional working environment.
- Coordinate and manage facility maintenance and repairs, liaising with external vendors and service providers.
- Monitor and manage office equipment, including copiers, printers, and telecommunications systems.
- Assist in negotiating contracts with suppliers and service providers to ensure cost-effective solutions.

Event Coordination:

- Assist in planning and coordinating office events, meetings, and conferences.
- Arrange necessary logistics, such as venue selection, catering, audiovisual equipment, and accommodations.
- Coordinate with internal stakeholders to ensure smooth execution of events and provide on-site support as required.

Administrative Support:

- Provide administrative support to various departments as needed, including data entry, filing, and document management.
- Assist in the preparation of reports, presentations, and other documentation.
- Maintain accurate records and files, both electronic and physical, ensuring confidentiality and data security.

5. Vendor Management
- Build networks with local vendors and negotiate with them fiercely
- Maintain a database of vendors and complete all documentation pertaining to vendor empanelment

Qualifications:

- 1-3 years of experience in office administration and facilities management.
- High school diploma required; additional certifications or relevant education is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in work.
- Ability to work independently as well as collaboratively in a team environment.
- Problem-solving and decision-making abilities.
- Knowledge of basic accounting principles for budget tracking.

This is an excellent opportunity for a self-motivated individual to gain hands-on experience in office administration and facilities management.

**Salary**: ₹100,000.00 - ₹280,000.00 per month

**Benefits**:

- Flexible schedule

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

**Speak with the employer**
+91 7339558224

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