Agm-property & Facilities

Job Req ID: 18421- Location: Ernakulam, IN- Function: Other- About:
**Role**

Property & Facilities Manager

**Function / Department**

Human Resources

**Location**

Kerala
- Ernakulum

**Band**

M2

**Job Purpose**

Responsible for the entire Administration activities of Kerala Circle and provide support to business in terms of Real Estate & other requirements and be an internal service provider providing uniform, efficient and cost effective services while continuously Benchmarking ourselves with the best in the Industry.

**Key Result Areas/Accountabilities**
- **Strategic**:

- Provide Real Estate Solutions to Business in terms of 1 Circle Office / Retail Stores / MSCs
- To prepare and manage Annual Budget plan for the Circle.
- Consistently deliver focusing on Optimization of costs / Improving productivity / Improving quality of service
- Vendor management and governance for smooth operations
- **Infrastructure & Space Planning**:

- Plan / Manage office seating for non-field based employees of the circle
- Projects related to upgradation / Internal Fit-outs of offices
- **Housekeeping & Facility Management**:

- Provide Clean, Safe and Hygienic work environment
- Preventive Maintenance of M & E
- Energy Conservation
- Contingency Planning and disaster recovery
- Monthly Provisioning for cluster.
- **Office Supplies**:

- Stationery and Printing
- Other hardware - Audio visual equipment for conferences
- **Security Management / Visitor Management**:

- **BYCS - Handle BYCS case for KTN.**:

- **Managing logistics for Relocation / Transfers**:

- **Business Travel & Accommodation**:

- Corporate tie ups with hotels for employee stay and events
- Manage local / outstation cab requirements
- Manage & Support Air / Rail Travel
- **Legal & Statutory Compliances**:

- Establish the various compliance requirements across all properties including offices, Retail, MSCs
- Obtain/Renew the necessary licenses/approvals
- **Developmental**:

- To attend seminars, exhibitions, training programmes and participates in Admin / HR Forums to continuously update knowledge.
- To share best practices and provide coaching and support to subordinates
- **HSW**:

- Help building HSW for the Circle by partnering with internal functions
- Drive & Conduct Safety Audit across locations
- Liaison with SME to educate and drive HSW culture for the circle
- **Acumen and ability to create PFM related MIS driven analysis**

**Core Competencies, Knowledge, Experience**
- Minimum work experience of 5 years
- Experience in managing properties/landlords including local statutory requirements will have an added advantage
- Good negotiation skills
- Excellent communication and presentation skills
- Display skills of liaisoning/networking with different administrative authorities

**Must have technical / professional qualifications**
- Graduate, MBA preferred
- English and local market language