Admin Executive

2 days ago

Chandigarh Chandigarh, India SINDHI SWEETS Full time

**Admin Executive**

**Job Summary**:
**Key Responsibilities**:
**1. Office Management**:

- Handle day-to-day administrative operations, including documentation, filing, data entry, and record-keeping.
- Maintain a clean and organized office environment.

**2. Procurement and Inventory Control**:

- Monitor and manage office and operational supply inventory.
- Liaise with vendors and suppliers for quotations, orders, and deliveries.
- Track usage and minimize wastage of consumables and supplies.

**3. Scheduling and Coordination**:

- Coordinate meetings, appointments, staff schedules, and internal events.
- Prepare meeting agendas and take minutes when necessary.
- Support HR with onboarding new hires and maintaining staff records.

**4. Communication and Correspondence**:

- Serve as a point of contact for staff, customers, suppliers, and service providers.
- Ensure timely internal communication across departments.

**5. Executive Support**:

- Assist the management team in administrative tasks such as preparing reports, business correspondence, and presentations.
- Help in monitoring budget expenditures and preparing basic financial reports.

**6. Facility and Maintenance Oversight**:

- Ensure the workplace, including dining and back-office areas, are clean, safe, and well-maintained.
- Coordinate with maintenance teams for repairs and servicing of office equipment and infrastructure.

**7. Compliance and Documentation**:

- Ensure all administrative operations adhere to internal policies and regulatory standards.
- Maintain up-to-date records for licenses, insurance, vendor agreements, and other compliance documents.

**8. Digital and File Management**:

- Maintain digital filing systems and databases to improve document retrieval and storage.
- Ensure data integrity and regular backups.

**9. Support During Events and Promotions**:

- Provide administrative and logístical support during restaurant events, marketing promotions, and seasonal campaigns.
- Coordinate materials and staff requirements for smooth event execution.

**10. Continuous Improvement**:

- Suggest and implement improvements to administrative systems and processes to increase efficiency.
- Keep up with trends in office tools and administrative best practices.

**Required Skills and Qualifications**:

- **Strong Organizational Skills**: Able to manage time efficiently and handle multiple priorities.
- **Excellent Communication**: Effective in both verbal and written communication across all levels.
- **Technological Proficiency**: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- **Attention to Detail**: Maintains high accuracy in data handling and documentation.
- **Problem-Solving Skills**: Resourceful in resolving issues and optimizing processes.
- **Discretion and Confidentiality**: Trusted with sensitive information.
- **Team Collaboration**: Works well with others and supports a positive team environment.
- **Knowledge of Office and Hospitality Operations**: Understanding of administrative and hospitality-related workflows is a plus.

Pay: ₹10,000.00 - ₹14,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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