Office Coordinator

23 hours ago

Oshiwara Mumbai Maharashtra, India Sunniva Heatpumps Full time

**About Sunniva Heatpumps**

At Sunniva Heatpumps, we’re driven by innovation, sustainability, and service excellence. We provide energy-efficient heating solutions that serve residential, commercial, and industrial needs. As our operations grow, we are looking for an organized and proactive **Office Coordinator** to support our daily processes and help us maintain smooth backend operations.

**Role Overview**

The Office Coordinator will serve as the backbone of day-to-day office operations, supporting our production, procurement, and logistics teams. This role is ideal for someone who thrives in a multitasking environment and has a sharp eye for detail.

**Key Responsibilities**
- Prepare and manage **proforma invoices**, **purchase orders**, and **dispatch documents**.
- Track and update **material delivery status** by coordinating with vendors and transport partners.
- Monitor and maintain **production tracking sheets**, coordinating with the shop floor team to ensure timelines are met.
- Support **dispatch planning and coordination**, ensuring timely delivery of finished products to clients or project sites.
- Maintain accurate records of **incoming materials**, **production output**, and **outgoing dispatches**.
- Liaise with the **accounts team** for invoice processing and documentation requirements.
- Coordinate with suppliers for timely procurement and follow-up on pending deliveries.
- Assist in maintaining inventory records and raise alerts on low stock items.
- Handle general office administrative tasks such as document filing, data entry, courier dispatch, and basic office supply management.

**Required Skills & Qualifications**
- Bachelor's degree in Business Administration, Commerce, or related field preferred.
- 1-3 years of experience in office coordination, operations, or administrative support.
- Familiarity with business documentation: purchase orders, invoices, delivery challans, etc.
- Strong organizational and multitasking abilities.
- Proficiency in MS Excel, Word, and basic ERP or inventory management tools.
- Effective verbal and written communication skills.
- Ability to work independently and take ownership of tasks.

**What We Offer**
- Opportunity to work with a purpose-driven and innovative company.
- Exposure to diverse aspects of operations and supply chain.
- Collaborative and growth-oriented work environment.

Pay: ₹18,000.00 - ₹22,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

Work Location: In person

Application Deadline: 26/04/2025
Expected Start Date: 01/05/2025

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