Personal Assistant/secretary/executive Assistant

22 hours ago

Jaipur Rajasthan, India Shashi Engicon Pvt. Ltd. Full time

**Key Responsibilities**:

- Manage the calendar, appointments, meetings, and travel arrangements of senior management.
- Organize and maintain confidential documents and records.
- Schedule and coordinate internal and external meetings, including project and vendor meetings.

**Project & Operations Coordination**
- Track and follow up on project timelines, vendor coordination, and structural design updates.
- Maintain follow-up schedules for tender submissions, approvals, and client communications.
- Assist in coordination between design, procurement, and site execution teams.
- Prepare MOMs (Minutes of Meetings), project trackers, and performance reports.

**Communication & Liaison**
- Act as a point of contact between senior management and internal teams, clients, and vendors.
- Liaise with government or private clients regarding appointments, submissions, or inquiries.
- Coordinate with solar engineering or fabrication units when needed.

**Administrative Duties**
- Handle document filing, digital recordkeeping, and travel expense reporting.
- Maintain up-to-date databases for leads, vendors, and project partners.
- Assist in preparing documentation for meetings, board reviews, and tenders.

**Qualifications**:

- Bachelor’s degree (preferred: Business Administration / Engineering / Commerce).
- 2-5 years of experience as an Executive Assistant or in a similar role (preferably in solar, construction, or engineering sectors).
- Excellent written and verbal communication skills in English and Hindi.
- Strong organizational, multitasking, and time-management skills.

**Preferred Skills**:

- Knowledge of solar structures, fabrication, or EPC projects.
- Familiarity with tender portals or solar regulatory documentation.
- Ability to handle confidential information with integrity.

Pay: ₹13,175.59 - ₹30,000.00 per month

Schedule:

- Day shift

**Language**:

- English (required)

Work Location: In person

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