Personal Assistant

2 weeks ago

Bengaluru Karnataka, India Carveout Tech Full time

Designation: Personal Assistant / Secretary/Executive

Location: Jayanagar
Qualification: Any Graduates
Languages: English with any south indian language
Age: below 35
Experience: more than 4 years as a Personal assistant/secretary/Executive

Note; other experience will not be considered

5 Days working & 2 fixed week off

**Job Brief**

**Key Responsibilities**

**1. Communication & Liaison**
- Act as the primary point of contact between the family and the family office.
- Liaise with internal staff, external clients, vendors and service providers.
- Handle all personal and official work as required by family members.

**2. Calendar & Schedule Management**
- Manage calendars for all four family members, including meetings, appointments and events.
- Prioritize and coordinate tasks and schedules effectively.
- Fix appointments and send reminders as necessary.

**3. Travel & Event Coordination**
- Arrange travel, visas, accommodations and itineraries.
- Occasionally accompany family members on trips to assist during meetings and presentations.
- Coordinate and support the organization of personal and corporate events.

**4. Documentation & Records**
- Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).
- Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.
- Maintain a structured filing system (both digital and physical).
- Keep an up-to-date emergency contact list and all relevant contact numbers.

**5. Meeting Support**
- Attend confidential meetings and provide accurate transcription or minutes.
- Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.

**6. Administrative Support**
- Prepare reports, presentations and briefs as required.
- Draft speeches or notes and compile background information for meetings.
- Maintain confidentiality and handle sensitive information with discretion.

**7. Household & Staff Coordination**
- Monitor security and housekeeping arrangements at family residences.
- Coordinate with drivers and arrange for vehicles as per requirements.
- Collaborate with office staff and members for seamless operations.
- Proven experience of 5 + years as a personal assistant, executive secretary, or similar role.
- Strong organizational and time management skills.
- Excellent verbal and written communication.
- High level of discretion and confidentiality.
- Tech-savvy with proficiency in MS Office and calendar management tools.
- Ability to multitask and adapt in a dynamic environment.

**Job Types**: Full-time, Permanent

Pay: ₹45,000.00 - ₹65,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Application Question(s):
**Experience**:

- Personal Assistant/ Secretary: 4 years (required)

Work Location: In person

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