Personal Assistant

2 weeks ago

Bengaluru Karnataka, India Spifix Full time

About Us:
Spifix is a pioneering IT company dedicated to revolutionizing the tech industry. We are committed to innovation and excellence, driving forward cutting-edge solutions that make a difference in the world.

**Job Description**:
As a Personal Assistant to the Founder at Spifix, you will play a pivotal role in supporting the Founder's vision and goals. You will be responsible for providing comprehensive administrative support and handling various tasks to ensure the Founder's focus on strategic leadership and company growth.

Key Responsibilities:
1. Calendar Management: Maintain the Founder's schedule, prioritize appointments, and coordinate meetings and events, ensuring optimal time utilization.

2. Travel Coordination: Arrange and manage domestic and international travel for the Founder, including flights, accommodations, and travel itineraries, ensuring a seamless experience.

4. Meeting Support: Prepare meeting materials, agendas, and minutes. Attend meetings with the Founder, take notes, and follow up on action items.

5. Information Management: Organize and maintain confidential company and personal documents, files, and records.

6. Task Prioritization: Assist the Founder in prioritizing tasks and deadlines, ensuring critical assignments are addressed promptly.

7. Gatekeeping: Act as a primary point of contact between the Founder and internal/external stakeholders, screening and directing inquiries appropriately.

8. Special Projects: Undertake ad-hoc projects and research assignments as directed by the Founder, contributing to strategic initiatives and company growth efforts.

9. Expense Management: Handle expense reports, reimbursements, and financial documentation accurately and efficiently.

10. Good Physique: A personal assistant with a well-defined and healthy body shape embodies discipline and commitment to physical fitness. This not only contributes to a positive and energetic presence but also reflects their dedication to overall well-being, complementing their professional capabilities.

11. Traveling: There will be traveling in and around countries for meetings

12. For 1st one month it will be WFH after that it will be WFO

Qualifications:

- Bachelor's degree preferred.
- Proven experience as an executive assistant or personal assistant to a senior executive or founder.
- Strong organizational and time-management skills.
- Exceptional communication skills, both written and verbal.
- Proficiency in office software and tools (Microsoft Office, Google Workspace).
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Flexibility and adaptability in a fast-paced environment.
- Attention to detail and a proactive approach to problem-solving.

**Benefits**:

- Competitive salary and comprehensive benefits package.
- Opportunity to work closely with the Founder and gain exposure to visionary leadership.
- Collaborative and innovative work environment.
- Professional growth and development opportunities.
- laptop, Internet, Mobile Phone

**Salary**: ₹60,000.00 - ₹300,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Commission pay
- Joining bonus
- Overtime pay
- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

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