Executive Assistant

**Peraj is the oldest intermediary services company in India for direct/retail broker related services. Whilst Insurance broking is relatively new concept (introduced in 2003) in India, Peraj is a pioneer with 65 years’ experience in the industry. Peraj had introduced concept of consultancy services in India way back in early 1970’s and most clients from that era remain on books. A very high client retention ratio is a reflection of quality of services and the ability to service all lines of Insurance adds up as great advantage for its clients. For almost of the clients Peraj is the broker for all lines of business. Peraj provides services not just across India but also Nepal and Bangladesh. For Multi National clients and partner brokers, Peraj brings on table 40 years of experience in handling International business. Peraj is recommended broker of many large US / European Insurers.**

**Peraj Insurance Brokers**is urgently looking for an **Executive Assistant**in **Mumbai.**

An Executive Assistant (EA) is a professional responsible for providing high-level administrative support to executives, typically at the senior or C-suite level. The role requires a combination of organizational skills, attention to detail, and the ability to handle sensitive and confidential information.

**Key Responsibility**:
1. **Administrative Support**:

- Manage the executive’s calendar, schedule meetings, and coordinate appointments.
- Prepare and organize documents, presentations, and reports.
- Take notes and minutes during meetings and follow up on action items.

2. **Travel and Event Coordination**:

- Arrange domestic and international travel, including booking flights, hotels, and transportation.
- Plan and coordinate executive events, conferences, or business trips.
- Handle expense reporting and budget management.

3. **Communication and Liaison**:

- Act as a liaison between the executive and internal/external stakeholders.
- Draft, proofread, and manage correspondence on behalf of the executive.
- Handle inquiries and resolve issues as they arise.

4. **Project Management**:

- Support the execution of special projects and strategic initiatives.
- Coordinate cross-functional teams and ensure project deadlines are met.
- Conduct research and provide summaries or recommendations for decision-making.

5. **Confidentiality and Discretion**:

- Maintain confidentiality of sensitive business information.
- Handle delicate matters with professionalism and discretion.

6. **General Office Management**:

- Oversee day-to-day office tasks such as ordering supplies, managing office equipment, and ensuring smooth operations.
- Assist with HR and team-related activities as needed (e.g., onboarding, training).

**Key Skills & Qualifications**:

- **Strong Organizational Skills**: Ability to manage multiple tasks and prioritize effectively.
- **Excellent Communication Skills**: Strong written and verbal communication skills, with the ability to interact with stakeholders at all levels.
- **Time Management**: Able to manage time efficiently, balancing executive needs and other tasks.
- **Tech-Savvy**: Proficiency with office software, project management tools, and communication platforms (e.g., Microsoft Office Suite, Google Workspace, Slack, etc.).
- **Attention to Detail**: High level of accuracy and careful attention to detail.
- **Problem-Solving Skills**: Ability to identify issues and resolve them quickly and effectively.
- **Confidentiality**: Ability to handle sensitive information discreetly.

**Educational Requirements**:

- A bachelor’s degree is preferred.
- Previous experience in an administrative or executive support role is typically required, often with 3-5 years of experience.

This role is key in ensuring that executives can focus on strategic leadership by managing the day-to-day tasks and administrative duties that support their success.

**Job Types**: Full-time, Permanent

Pay: ₹800,000.00 - ₹1,000,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Juhu, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (required)

Work Location: In person