Inventory Officer

**Job Description: Inventory Officer / Store Executive**

**Job Title**: Inventory Officer / Store Executive
**Department**: Warehouse
**Reports To**: Warehouse Manager

**Job Summary**:
**Key Responsibilities**:
**1. Material Receipt (Inward)**:

- Receive all incoming materials (raw materials, components, finished goods) from suppliers and production.
- Thoroughly inspect received goods for quantity, damage, and conformity to purchase order specifications.
- Prepare and process **Goods Receipt Note (GRN)** in the Tally Prime system for all accepted materials.
- **Generate new item codes** in Tally Prime for new materials as per company's coding system.
- Liaise with the purchase and quality departments to resolve any discrepancies or quality issues with incoming goods.

**2. Material Dispatch (Outward)**:

- Process all material issues for production, sales orders, and dispatches.
- Prepare shipping documents, challans, and invoices as required.
- Ensure the correct items and quantities are picked, packed, and dispatched accurately and on time.
- Update inventory records in Tally Prime immediately upon dispatch.

**3. Inventory Management & Control**:

- Maintain **real-time, accurate inventory records** in **Tally Prime** (item-code wise).
- Perform daily/weekly data entries for all inventory transactions (receipts, issues, transfers).
- **Monitor and maintain optimal inventory levels** to prevent stock-outs (shortages) and minimize overstocking.
- Conduct regular **cycle counting** and periodic **physical inventory verification** (stock audits).
- Reconcile physical stock counts with system records in Tally and investigate and resolve any variances.

**4. Reporting & Documentation**:

- Generate daily, weekly, and monthly inventory status reports (e.g., stock summary, age-wise analysis, slow-moving/non-moving items report).
- Maintain accurate and organized records of all GRNs, material issue slips, and other inventory-related documents.
- Utilize **advanced MS Excel** (V-Lookups, H-Lookups, Pivot Tables, Formulas) to analyze data, create dashboards, and support management decisions.
- Assist in preparing reports for management review on inventory turnover, accuracy, and valuation.

**5. System & Process Improvement**:

- Ensure the integrity and accuracy of all data within the Tally Prime inventory module.
- Suggest process improvements to enhance inventory accuracy and operational efficiency.
- Ensure the store area is clean, organized, and secure at all times.

**Required Qualifications & Skills**:

- Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- Proven experience of **2-4 years** in a store, inventory, or warehouse management role.
- **Mandatory Proficiency**: Expert-level knowledge of **Tally Prime** (especially inventory and stock management modules).
- **Mandatory Proficiency**: Advanced skills in **MS Office**, particularly **MS Excel** (must be able to demonstrate use of Pivot Tables, VLOOKUP, and other advanced functions).
- Strong understanding of inventory management principles (e.g., FIFO, ABC Analysis).
- Keen attention to detail and a high level of numerical accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Good communication skills.

**Preferred Qualifications**:

- Experience in a manufacturing or related industrial environment.
- Knowledge of other ERP software is a plus.

**What We Offer**:

- A competitive salary and benefits package.
- Opportunity to work in a stable and process-driven environment.
- A critical role in the company's supply chain operations.

**To Apply**:
Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person