Export Documentation Coordinator

2 days ago

Gota Ahmedabad Gujarat, India Exxaro Tiles Limited Full time

**Job Summary**:
**Key Responsibilities**:

- Prepare, verify, and process export documentation such as:

- Commercial Invoices
- Packing Lists
- Bills of Lading (BL)
- Certificates of Origin (COO)
- Shipping Instructions
- Inspection Certificates
- Export Declarations (if applicable)
- Coordinate with shipping lines, freight forwarders, CHAs (Customs House Agents), and transporters to ensure timely container bookings and vessel connections.
- Ensure compliance with international shipping regulations, Incoterms, and destination-specific documentation requirements.
- Communicate with internal production, dispatch, and sales teams to align shipping schedules and documentation timelines.
- Track shipments and provide timely updates to customers and internal teams.
- Handle documentation for LC (Letter of Credit) shipments and ensure accuracy in banking presentations.
- Ensure correct HS codes, product descriptions, and weight/volume measurements in all export paperwork.
- Liaise with export promotion councils, chambers of commerce, and government bodies for document attestation or certifications.
- Maintain organized records of all shipping documents, both physical and digital, for audit and compliance purposes.
- Support the Export/Logistics team in resolving documentation discrepancies, shipment delays, or customer queries.

**Qualifications**:
**Education**:

- Bachelor's degree in International Business, Logistics, Commerce, or related field.

**Experience**:

- 2-5 years of experience in export documentation, preferably in the tiles, ceramics, or building materials industry.

**Technical & Functional Skills**:

- Solid understanding of export documentation and procedures for the ceramics/tiles industry.
- Familiar with port operations, shipping line requirements, and container logistics.
- Hands-on experience with ERP systems (e.g., SAP, Oracle) and MS Office (especially Excel).
- Knowledge of Incoterms, HS codes, and international trade compliance.
- Experience working with letters of credit and bank documentation preferred.

**Key Competencies**:

- Strong attention to detail and accuracy
- Excellent organizational and multitasking abilities
- Effective written and verbal communication skills
- Ability to work under pressure and meet strict shipping deadlines
- Customer-oriented mindset with a problem-solving attitude

Pay: ₹11,486.58 - ₹40,000.00 per month

Work Location: In person

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