Events Assistant

2 weeks ago

Lajpat Nagar Delhi Delhi, India Kay Events Full time

**Job Summary**:
We are seeking an organized, detail-oriented, and proactive Event Assistant to join our team. As an Event Assistant, you will support the planning, coordination, and execution of events from start to finish. You will work closely with the event management team to ensure smooth operations, from logistics to on-site support.

**Key Responsibilities**:

- **Event Coordination**: Assist with the planning and execution of events, including meetings, conferences, workshops, trade shows, and social gatherings.
- **Vendor and Supplier Liaison**: Communicate and coordinate with vendors, suppliers, and venues to ensure all event needs (e.g., catering, audio-visual equipment, decor) are met.
- **Logistics Management**: Help with event setup and breakdown, ensuring everything is in place for the event. This includes preparing materials, organizing supplies, and assisting with any last-minute changes.
- **Guest Services**: Assist in managing guest lists, sending out invitations, handling RSVPs, and providing support to attendees before, during, and after the event.
- **On-Site Support**: Provide on-site support during events, including checking in guests, coordinating event flow, managing registration desks, and troubleshooting any issues that arise.
- **Administrative Tasks**: Handle event-related administrative duties such as filing paperwork, maintaining schedules, and organizing digital event content.
- **Budget Support**: Assist in tracking event expenses and staying within budget. Help with invoicing and payment processing for vendors.
- **Post-Event Activities**: Assist with post-event evaluations, gathering feedback from attendees, and helping with follow-up communication.

**Requirements**:

- **Education**: High school diploma or equivalent; a degree in Event Management, Hospitality, Marketing, or related field is a plus.
- **Experience**: Prior experience in event planning, hospitality, or customer service is preferred but not required.
- **Skills**:

- Strong organizational and time management skills.
- Excellent communication skills, both verbal and written.
- Ability to work well under pressure and handle multiple tasks simultaneously.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software.
- Ability to work collaboratively with a team and independently when needed.
- **Personal Traits**:

- Friendly and approachable with excellent interpersonal skills.
- Attention to detail and proactive problem-solving skills.
- Adaptable and flexible in a fast-paced environment.
- Willingness to work evenings, weekends, and travel as needed for events.

**Preferred Qualifications**:

- Experience with event management software (e.g., Eventbrite, Cvent).
- Knowledge of social media platforms and marketing tools.
- Experience in customer service or hospitality settings.

**Benefits**:

- Competitive salary.
- Health and wellness benefits.
- Opportunity for career advancement within the event planning field.
- [Other company-specific benefits].

**Job Types**: Full-time, Permanent, Fresher, Internship
Contract length: 11 months

Pay: ₹12,752.06 - ₹33,250.76 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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