Executive Assistant

JLL supports the Whole You, personally and professionally.

About JLL

**JLL (NYSE**: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

**What this job involves**:
Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support
Prepare a range of non-routine correspondence according to company guidelines
Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive
Arrange conference calls, video conferences or data conferences occasionally involving a global audience
Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
Review and sort paper-based and electronic mail, identify action required and take action where appropriate
Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
Develop relationships with executives’ clients and their EA’s
Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives’ representative to independently handle calls
May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.

Key Skills

Be able to adapt to changes in business priorities
IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).
Strong interpersonal skills with confident to interact with people at senior levels
Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels.
Proactive display initiative and work well under pressure
Effective team player, flexible and with the ability to work independently
Excellent written and verbal English
Excellent organisational skills and ability to prioritize effectively
High level of accuracy
Excellent customer services skills
Ability to independently solve problems and make recommendations.
Sense of confidentiality, discretion
Strong diary management (multiple diaries)
Experience booking complex international travel

Sound like you? In this role, your key responsibilities will include:
Providing an advanced level of executive support to various executives with complex organizational responsibilities.
Liaison between the executives and his/her organization.
Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment.
Requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored t