Executive Assistant

Our Purpose Mastercard powers economies and empowers people in 200 countries and territories worldwide Together with our customers we re helping build a sustainable economy where everyone can prosper We support a wide range of digital payments choices making transactions secure simple smart and accessible Our technology and innovation partnerships and networks combine to deliver a unique set of products and services that help people businesses and governments realize their greatest potential Title and Summary Executive Assistant Overview Mastercard is looking for an Executive Assistant to support an Executive Vice President and SVP in their Pune Office A high energy creative tech savvy professional with strong attention to detail integrity and trust is desired The role includes performing general administrative duties such as scheduling of meetings complex travel arrangements expense reporting calendar management and maintaining department records among other core responsibilities The incumbent will also work on projects supporting the team and contribute to the overall performance of the function You will be working in Global Customer Delivery and Care GCDC a team that brings together Global Customer Care GCC Global Customer Delivery GCD as well as Operation Triage Collaboration OTC to form one comprehensive team dedicated to ensuring our customer s end-2-end experience with Mastercard Technology is smooth seamless and industry leading You will need to be an expert multi-tasker and able to work at a fast pace in a thriving and friendly office Role Responsible for all administrative and operational activities which includes but is not limited to scheduling complex in-person and virtual meetings and conference calls across time zones global travel arrangements confirming visa and other travel requirements project management support expense reporting departmental record keeping and managing supplies Developing and or preparing correspondence reports presentations or other key communication materials for the team may research special topics as needed Manages internal and external inquiries by screening calls answering questions and redirecting to appropriate personnel Ad-hoc support for Direct Reports including duties such as tracking team work flow and building and managing reporting systems for such tasks Coordinates logistics for more complex meetings activities i e internal and external meetings including various business events and handling ad hoc projects where assigned Organize team events and conferences coordinate agendas collect and collate required documentation provide IT support as and when required source book monitor offsite venues Uses discretion and care on a regular basis when working with sensitive confidential data pertaining to the department or Mastercard Works as a team with other Executive Assistants in Mastercard to ensure alignment and operational coverage serving as an administrative liaison with others inside and outside of the company Organize and oversee special projects ensuring timely completion and attention to detail Maintain department records and documents ensuring accurate and up-to-date information Implement organizational systems and process improvements to enhance overall efficiency Provide basic IT support to the Manager and team in London maintain active relationship with the Facilities team for any issues with office equipment and generic office upkeep All about you Executive administrative experience in a global corporate environment interfacing with senior and executive level management Impeccable attention to detail with the ability to catch and resolve errors proactively Must be able to self-direct and work effectively with others at all levels of an organization with team members senior leaders executive management and clients Demonstrated ability to work independently making informed decisions and prioritizing tasks effectively Strong communication and interpersonal skills to collaborate with colleagues and stakeholders at all levels Ability to maintain confidentiality and handle sensitive information with professionalism Proficient in using office software and tools to streamline workflow Proficient knowledge of the MS Office Suite including Excel spreadsheets and functions Word and PowerPoint skills Proficient in Outlook A motivated and detail-oriented professional looking to contribute to the Mastercard mission and support the team objectives A team-player who thrives in a fast-paced environment and can demonstrate the ability to manage several tasks simultaneously while maintaining high attention to detail A critical thinker willing to explore and develop process improvements to streamline team operations organization and increase bandwidth and efficiency Ability to function as a team member in a time-compressed highly dynamic and ambiguous environment to ensure deliverables are achieved Corporate Security Responsibility All activities involving access to Mastercard assets information and networks comes with an inherent risk to the organization and therefore it is expected that every person working for or on behalf of Mastercard is responsible for information security and must Abide by Mastercard s security policies and practices Ensure the confidentiality and integrity of the information being accessed Report any suspected information security violation or breach and Complete all periodic mandatory security trainings in accordance with Mastercard s guidelines