Company Secretarial Assistant-sme

Management Level

H

**Business Division**

**EQ **Advisory**

**Business Function / Department**

**Prism Cosec**

**Job Title**

**Company Secretarial Assistant**

**Reporting to - Manager**

Equiniti ('˜EQ') is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6,000 employees, it supports 37 million people in 120 countries. EQ helps organisations to meet their regulatory requirements and undertake complex tasks, by combining specialist expertise with market-leading technology. Our technology platforms and solutions are used by 70% of the FTSE 100. EQ is owned by Siris Capital Group LLC, a US based private equity business.

**Prism Cosec**

Prism Cosec is one of the UK's leading company secretarial and corporate governance services specialists providing corporate governance and company secretarial services with particular strength in helping quoted and unquoted companies seeking to operate UK governance standards. Drawing on our extensive in-house and client experience, we are able to help both UK and international companies establish and maintain best practice corporate governance policies and systems. In particular, we support and guide both Main Market and AIM companies with their ongoing Companies Act, Listing Rule and corporate governance requirements, companies planning to float or perform an IPO and complex private groups.

Our senior team is made up of chartered secretaries, all of whom have strong in-house experience with FTSE - listed companies. Having such an extensive level of practical experience enables us to hit the ground running on projects and provide proactive and practical advice.

**Role Summary**:
To support the delivery of a first-class service to Prism clients through the provision of company secretarial administrative support and best practice. Working to support client delivery teams, it will broadly include the maintenance of statutory records of client companies, the preparation and filing of statutory forms at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.

**Key Accountabilities**:
**Core Company Secretarial Responsibilities**:
The provision of high-quality company secretarial support to Prism in relation to work undertaken on behalf of clients including, but not limited to, any of the following:

- Supporting the other Company Secretarial Assistant(s) to maintain statutory records for client companies using Diligent Entities and other company secretarial software packages;
- Preparing, maintaining and updating compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met;
- Preparing statutory forms and any other supporting documents, for the approval and/or signature by clients;
- Filing statutory forms at Companies House (including the annual Confirmation Statement);
- Preparing routine minutes to support the approval of statutory forms, including minutes to approve the annual financial statements of client companies;
- Maintaining Registered Office mailbox and forwarding communications to clients as appropriate;
- Maintaining joint mailboxes to ensure proper escalation and filing as required;
- Preparing draft correspondence to clients on various matters;
- Preparing dormant accounts for client companies;
- Preparing the incorporation documents of new companies;
- Maintaining and updating minute books for client companies, and ensuring that statutory retention periods are adhered to;
- Supporting the Client Delivery Teams to ensure all compliance work is completed to a high standard and assisting the teams with additional client work where required.

**Person Specification: Skills, Capabilities and Attributes**:
**Academic & Professional Qualifications**
- **A level qualified or equivalent**:

- **CGI qualified or studying towards a corporate governance related qualification (desirable, not essential)**

**Expertise**
- **Ideally previous experience within a company secretarial department (desirable, not essential)**:

- **Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006**

**Competencies**
- **High level of attention to detail and **accuracy**:

- **A well-organised approach to work, with the ability to prioritise work and to work well under pressure**:

- **Interpersonal skills and the ability to work well with colleagues and clients at all levels and as part of a team**:

- **Excellent reporting skills**:

- **Able to demonstrate a proactive and flexible approach to workload**:

- **Clear verbal and written communication skills**:

- **Integrity and discretion when handling confidential information**:

- **The capability to work with numerical information, plus analytical and problem-solving skills**:

- **a diplomatic approach and the confidence to provide support to high-profile company staff and board members**

**IT Knowhow**
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