Executive Assistant

2 days ago

Gurgaon, India SE2 Digital Service LLP Full time

**WHO WE ARE**:
Zinnia Open Insurance is advanced data-driven technology that accelerates innovation, enables unrivaled speed-to-market, deepens relationships with policyholders, and empowers better risk-based outcomes. Open transforms the end-to-end experience to make everything faster, more transparent, and more collaborative for consumers, carriers, and advisors. Zinnia is a new tech company, but we’re not new to insurance. We’re L&A experts and technology innovators building Open Insurance to power exceptional experiences that evolve ahead of the marketplace. We’re Zinnia. And we’re Open. Join us, and experience Life, More Open.

**WHO YOU ARE**:
The Assistant to the CEO is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small.

**WHAT YOU’LL DO**:

- Work closely with the CEO and first assistant to help manage an ever-changing calendar.
- Arrange detailed domestic and international travel plans.
- Track expenses and compile expense reports for the CEO using Concur.
- Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow.
- Act as “the glue” between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined.
- Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action.
- Suggest and implement ways to improve processes to help workflow efficiency.
- Develop plans and help manage events such as team building offsites, workshops and board meetings.
- Assist with personal tasks as needed

**WHAT YOU’LL NEED**:

- Minimum of 6+ years professional experience with at least 2 years supporting a C-level executive.
- College degree required.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Outstanding communications skills, both written and verbal, as well a professional presence to liaise with other executives, clients, partners, and colleagues at all levels.
- Positive and forward-thinking attitude; actively seeking solutions and opportunities, unafraid to ask questions and propose change
- Computer Skills - Efficiency in Outlook, Microsoft Office Suites, Adobe, Slack, Concur and the ability to troubleshoot.
- Ability to work independently with a high degree of self-initiative.
- Proven ability to handle confidential and sensitive information with discretion.
- Team focused perspective; assisting others and seeking help when needed.

**WHAT’S IN IT FOR YOU?**
- Health insurance

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