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Executive Assistant

3 weeks ago

Gurgaon, India MongoDB Full time

The worldwide data management software market is massive (IDC forecasts it to be $138 billion by 2026). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is searching for an Executive Assistant to support our Sales VPs. As an Executive Assistant, your day will consist of managing and prioritizing a steady stream of requests, creating expense reports, planning trips, and anticipating how your Executives want these priorities to be handled. To succeed, you'll have to balance the needs and requirements of multiple parties and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You know Google apps for business like the back of your hand and thrive in a fast-paced environment without getting frazzled. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done.

This role is also responsible for working on global projects, and supporting EAs in other regions as required.

**Responsibilities**:

- Manage heavy and constantly changing calendars, including making appointments and prioritizing the most sensitive matters
- Manage all travel and expenses, ready to handle last-minute changes
- Create and review spreadsheets, slide decks, and meeting agendas
- Work with our procurement team to organize team dinners and events
- Assist other Executive Assistants during quarter end
- Manage multiple requests and priorities - staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
- Track action items and key issues to closure with a high degree of integrity and accountability
- Be able to work across multiple time zones
- Work with a diverse range of individuals at all levels in the organization
- Assist with special assignments/projects, as needed
- The person will need to go into the office as needed

**Requirements**:

- 4 - 6 years of experience working in a corporate office environment
- Bachelor's Degree or equivalent work experience is preferred
- Highly organized and detail-oriented
- Strong verbal and written communication skills
- Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, Concur, and video conferencing tools
- Creative, flexible, and innovative team player
- Able to handle highly sensitive and confidential material
- Take feedback well, but also able to work autonomously with little direction and make decisions as needed
- Experience booking both domestic and international travel
- Open to working the flexible hours demanded by this position

To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB, and help us make an impact on the world

*MongoDB is an equal opportunities employer*