Bid Executive Documentation

2 weeks ago

Hyderabad Telangana, India Vihawk Tech Solutions Pvt Ltd Full time

As a Documentation Specialist for gem tenders, you will play a crucial role in ensuring the smooth and efficient documentation process for the procurement and sale of gemstones. Your responsibilities will include, but are not limited to:

- **Documentation Management**: Manage all documentation related to gemstone procurement and sale, including invoices, certificates of authenticity, export/import documents, and shipping records.
- **Compliance**: Ensure compliance with local and international regulations governing the trade of gemstones, including adherence to Kimberley Process Certification Scheme (KPCS) guidelines and other relevant industry standards.
- **Record Keeping**: Maintain accurate and organized records of all documentation, both physical and electronic, in accordance with company policies and procedures.
- **Communication**: Liaise with internal teams, external vendors, and government agencies as necessary to facilitate the timely processing and completion of documentation requirements.
- **Quality Control**: Conduct regular audits of documentation to verify accuracy, completeness, and compliance with regulatory standards.
- **Problem Solving**: Identify and resolve any issues or discrepancies related to documentation in a prompt and effective manner, escalating complex issues to management as needed.
- **Process Improvement**: Continuously evaluate and improve documentation processes to streamline operations, enhance efficiency, and minimize errors.
- **Training and Support**: Provide guidance and support to team members on documentation procedures, best practices, and regulatory requirements.

**Qualifications**:

- Bachelor's degree in Business Administration, Commerce, or a related field.
- Previous experience in documentation management, preferably in the gemstone or jewelry industry.
- Knowledge of relevant regulations and standards governing the trade of gemstones, such as KPCS guidelines.
- Strong attention to detail and accuracy in documentation.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and document management software.
- Ability to work effectively both independently and as part of a team.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Pay: ₹18,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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