Operations Executive

**Job Title**: Operations & Coordination Executive - Branding, Events & Clinics

**Location**: Chennai (mandatory, on-site role)
**Type**: Full-time
**Experience Required**: 2-4 years
**Salary Range**: ₹25,000 to ₹35,000/month
**Joining**: Immediate preferred

**About the Role**

We are hiring a **smart, agile, and highly organized Operations & Coordination Executive** to support the smooth functioning of our multiple business verticals. This includes luxury healthcare clinics, high-end events, brand launches, digital campaigns, director onboarding, and internal project workflows.

You will work directly with the Founder and Senior Team, ensuring timelines are met, communication flows smoothly, and all backend operations stay on track.

This role is ideal for someone who thrives on **structure, multitasking, and accountability**, and enjoys seeing things move from idea to execution across multiple domains.

**Key Responsibilities**1. **Project & Task Management**
- Maintain and update **daily and weekly task trackers** for all running projects
- Follow up on deadlines, pending actions, and deliverables from internal and external teams
- Organize work schedules, set reminders, and ensure everyone is aligned with goals
- Use tools like Google Sheets, Trello, Notion, or basic Excel to track progress

2. **Team & Vendor Coordination**
- Act as a central point of contact between:

- Creative teams (design/video)
- Digital team (social/content)
- Clinic managers and staff
- Event teams (logistics, production)
- State directors or partners
- Vendors (printers, fabricators, contractors, etc.)
- Share briefs, timelines, and documents between departments with clarity
- Ensure follow-ups are timely and documented

3. **Director & Contestant Onboarding (for event verticals)**
- Share introductory documents, presentations, contracts, and brand information
- Track state-wise onboarding status, payments, pending documents, and activation stages
- Create folders for each director/partner and keep them updated with proper file naming

4. **Event Support & Logistics Planning**
- Help prepare checklists, run sheets, and setup requirements
- Coordinate with vendors and teams for on-ground needs (venue setup, guest list, branding items, etc.)
- Occasionally visit venues, clinics, or vendor locations to supervise execution

5. **Documentation & Reporting**
- Keep detailed logs of all calls, updates, and progress
- Manage shared drives, archives, and internal documentation properly
- Submit end-of-week reports summarizing all completed tasks, pending items, and next week’s goals

**Must-Have Qualifications**
- Minimum 2 years of experience in operations, executive coordination, event logistics, or administration
- Strong command of **Google Suite (Docs, Sheets, Drive)** and **task tracking tools**:

- Highly organized, deadline-oriented, and proactive in identifying gaps
- Comfortable with working across **multiple domains** like healthcare, events, fashion, and branding
- Based in Chennai and available for in-person coordination when required

**Preferred (But Not Mandatory)**
- Background in event management, clinic/hospital admin, media coordination, or brand operations
- Familiarity with design tools (Canva), workflow tools (Notion/Trello), or CRM platforms
- Ability to handle basic budgeting and expense tracking
- Flexible availability for weekends or after-hours if required during event launches or urgent campaigns

**Why Join Us**
- Work across a diverse, fast-growing portfolio — luxury wellness, national events, sustainability, digital launches
- High visibility and ownership in founder-led execution
- Fast-paced, structured, and energetic work environment
- Career growth into operations head or vertical manager roles over time

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

- Day shift
- Evening shift
- Weekend availability

Supplemental Pay:

- Overtime pay

Application Question(s):

- Are you comfortable with working across multiple domains like healthcare, events, fashion, and branding?
- What is Your Expected Salary ?
- Are you willing for a full-time role with a mandatory 1-year legal employment bond?

**Experience**:

- Event marketing: 1 year (preferred)
- Event planning: 1 year (preferred)
- Events management: 1 year (preferred)
- Healthcare management: 1 year (preferred)
- Operations management: 1 year (preferred)
- Canva: 1 year (preferred)

**Language**:

- Hindi (required)
- Tamil (required)
- English (required)

Work Location: In person