Personal Secretary

1 day ago

Mangadu Chennai Tamil Nadu, India Threos Healthcare Pvt Ltd (NS Foundation) Full time

Personal Secretary to Managing Director (MD)
**Position**: Personal Secretary
**Department**: Admin
**Reports To**:Managing Director (MD)
**Location**:Chennai

**Position Overview**

The Personal Secretary to the Managing Director (MD) will provide high-level administrative and organizational support, ensuring the MD’s day-to-day activities are managed efficiently. The role requires exceptional multitasking, discretion, and professionalism to handle sensitive information and a dynamic schedule.

**Key Responsibilities**

**1. Administrative Support**
- Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, and presentations for meetings and events.

**2. Coordination and Liaison**
- Act as the first point of contact for internal and external stakeholders.
- Coordinate with department heads, team members, and external parties as needed.
- Follow up on action items and deadlines assigned by the MD.

**3. Meeting Management**
- Organize and attend meetings, take detailed minutes, and distribute them promptly.
- Ensure the MD is well-prepared for all meetings by providing relevant materials and briefings.

**4. Travel and Event Planning**
- Plan and coordinate domestic and international travel, including itineraries, bookings, and logistics.
- Assist in organizing company events, conferences, or engagements as required.

**5. Confidentiality and Discretion**
- Maintain strict confidentiality in handling sensitive and personal information.
- Act as a trusted advisor to the MD in managing professional and personal priorities.

**6. Office Management**
- Manage the MD’s office, ensuring it is well-organized and equipped.
- Handle ad hoc tasks and special projects as assigned by the MD.

**Qualifications and Skills**

**1.** **Education**:
Bachelor’s degree in Business Administration, Communications, or a related field.

**2.** **Experience**:

- 3+ years of experience as a Personal Assistant, Executive Secretary, or similar role.
- Experience working with senior executives is preferred.

**3.** **Skills**:

- Exceptional organizational and time-management skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Discretion and professionalism in handling confidential matters.
- Attributes:

- Highly proactive and detail-oriented.
- Strong interpersonal and networking skills.
- Adaptable and able to work under pressure.

**Work Environment**
- Full-time position, based in the MD’s office or hospital headquarters.
- Flexibility to work extended hours or weekends as required.

**Travel**
Collaborating with the MD during frequent travel for Business purposes.
**_____________________________**

**Additional Information**:
**Location**:Chennai
**Compensation**: 3.6 to 4.2 LPA
**Employment Type**: Full-time.
**Contact Number**: 9940128573

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

**Language**:

- English (preferred)

Work Location: In person

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