Tender Executive

2 days ago

Bengaluru Karnataka, India Black Belt Security Solutions Pvt. Limited Full time

**Company**:
**Black Belt Security Solutions Pvt. Limited**

**Job Title**:
Tender Executive - Security Services (India)

**Location**:
Bangalore / Karnataka (as per operational requirement)

**Department**:
Business Development / Tender

**Role Objective**:
**Key Responsibilities**:
**Tender Identification**:

- Monitor Indian government portals (e.g., CPPP, GeM, eProcurement Karnataka, and state-level platforms) and private portals for relevant tenders.
- Maintain a tracker of open, upcoming, and closed tenders with deadlines and submission requirements.

**Tender Documentation**:

- Prepare and compile all necessary documents, including company profile, registration certificates, PAN, GST, financial statements including audit documents (wherever necessary), certifications, and technical documents.
- Coordinate with internal departments (finance, legal, operations, HR) to collate required inputs and approvals.

**Pre-Bid Meetings**:

- Attend pre-bid meetings (offline or online) to understand tender scope, requirements, and terms.
- Prepare and circulate minutes of meeting (MOM) and highlight action points for internal teams.
- Raise pre-bid queries as required for clarification.

**Tender Submission**:

- Ensure timely submission of tenders (online or offline) in line with respective portal guidelines and technical specifications.
- Troubleshoot submission issues and retain submission proof for records.

**Liaison & Coordination**:

- Interact with government departments, PSUs, and private entities for clarifications, verifications, and bid-related communication.
- Track progress post-submission, including evaluation updates and award results.

**Compliance & Reporting**:

- Ensure all tender submissions are fully compliant with the tender terms and documentation standards.
- Maintain detailed reports on submitted tenders, results, rejections (if any), and conduct win/loss analysis.

**Market Intelligence**:

- Monitor competitor activity, pricing trends, and updates in tender norms.
- Recommend process or pricing improvements based on market insights and bid outcomes.

**Qualifications**:

- Graduate/Post Graduate or equivalent preferably in Business Administration, Commerce and Industrial Relations. Additionally, law graduation would be an added advantage.
- Minimum 3-5 years of experience in tender documentation and submission in India.

**Skills Required**:

- Good understanding of Indian eProcurement portals (e.g., CPPP, GeM, state-level systems).
- Experience in drafting and submitting compliant technical and commercial bids.
- Strong verbal and written communication skills.
- Attention to detail and ability to manage deadlines efficiently.
- Proficiency in MS Office tools (Word, Excel, PDF formatting).
- Proficiency in English, Hindi and regional languages.

**Education**:

- Bachelor's (preferred)

**Experience**:

- tender documentation and submission: 3 years (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)
- Kannada (preferred)

Work Location: In person

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