Personal Assistant/secretary

5 days ago

Coimbatore, India WISKILL LEARNING OPC Full time

**Job Information**:
Job Opening Status
- In-progress

Work Experience
- 1-2 years

Industry
- Employment - Recruiting - Staffing

Salary
- 3LPA-4LPA

City
- Coimbatore South

State/Province
- Tamil Nadu

Country
- India

Zip/Postal Code
- 641004
- Welcoming visitors and directing them to the relevant office/personnel.- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Reporting to senior management and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Performing other relevant duties when needed.

**Requirements**:

- Applicants should be have completed Total 2 years as an Personal Assistant/Secretary in a reputed Organisation with International Operations
- High school diploma or GED
- Certification in secretarial work, office administration, or related training.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills

**DOCUMENTS**:
***
- Curriculum Vitae, Resume, Bio-Data
- 10th standard Mark sheet
- 12th standard Mark sheet
- Degree Final Certificate / Diploma Final Certificate
- Transcript for Degree or Diploma
- Certificates of Extracurricular Activities
- Proof of Address
- Passport Copy (with minimum 2 years validity)
- Salary Certificate/ Salary Slip
- Good Standing Certificate
- Letters of Appreciation
- Promotion Letters
- Past Employment & Resignation Letters
- References

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