Admin Coordinator

1 week ago

New Delhi, India Genesis Head Hunters Full time

**Position: Admin Coordinator**:

- **Location**: Panchsheel Park, New Delhi
- **Type of Employment**: Full Time
- **Work Days & Timings** - Mon-Fri (9 AM - 6 PM) + 3rd Saturday of the month is working

**Responsibilities towards Admin function**:

- Responsible for ensuring smooth operations of administrative function while ensuring strict adherence to company’s policies and systems.
- Develop and implement systems and tools to improve overall general functioning of the office
- Responsible for Facility Management - repair & maintenance, upkeep, neat and clean ambience, parking, security etc., Power Supply/ Energy Consumption
- Ensuring uninterrupted power supply, Control on Power consumption etc.
- Coordination with managers on policy, governance issues and implementation
- Coordination with vendors for the efficient running of admin activities as supplies and procurement
- Supervise and verify vendor payments (printing & stationery, courier, rental, TDS Vendor, Repair & Maintenance AMC, etc.), employees’ reimbursements, office expenses (imprest) and maintain reports
- Look for insurance, fire extinguisher, lease deed renewals as per the schedule
- Disbursement of cash advances, reconciliation to ensure recovery; Identify areas of revenue leakages and plugging them
- Co-ordination with admin team in maintaining the miscellaneous purchases and running errands for administrative functions
- Has to be punctual and available as needed (in odd office hours also)
- Contributes to team effort by accomplishing related results as needed
- Arranging office events, parties, quarterly meets, offsite, etc., Identification and arrangement of Diwali gifts.
- Co-ordination for ICAI- letters/ correspondences received, new paid assistant, article trainees etc.
- Any related responsibilities as assigned by Managers / superiors

**Supervisory Responsibilities towards Front Office / Admin Staff**:

- Supervise Monthly Pantry and Sanitary requirements
- To take care of meeting rooms (Lounge / Conference Room) bookings
- Courier Management - Receive letters, packages, etc. and notify to the concerned persons. Re-courier client's documents
- Responsible for outgoing couriers. Oversee Incoming & Outgoing entry of couriers. Manage AWBs and verify the same with bill.
- Hospitality of clients / internal & external stakeholders - Basic amenities arrangement, ordering lunch / snacks, eatables for clients/auditors etc.,
- Oversee functioning of office boys including visit tracker of runner

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹20,000.00 - ₹23,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Health insurance
- Internet reimbursement

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- New Delhi, South - 110017, Delhi: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (preferred)
- Admin Coordinator: 2 years (preferred)

**Speak with the employer**

+91-XXXXXXXXXX

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