Accounts Executive
3 days ago
**Job Summary**:
The Accounts Executive is responsible for managing vendor payments, processing invoices, handling debit/credit notes, coordinating insurance claims, and ensuring compliance with statutory requirements. The role also focuses on maintaining strong vendor relationships, ensuring timely communication, and resolving vendor queries promptly to support smooth and efficient financial operations.
**Key Responsibilities**:
**Accounts Payable Management**
- Record and verify vendor invoices against Purchase Orders (PO) and Goods Receipt Notes (GRN) in ERP.
- Maintain AP Aging Reports and highlight overdue payments.
- Ensure timely vendor payments as per credit terms.
**Debit & Credit Notes**
- Issue debit notes for shortages, damages, or quality issues (in coordination with the warehouse).
- Record and reconcile vendor credit notes.
- Maintain proper documentation for all adjustments.
**Insurance Claim & JIP Coordination**
- Coordinate with the warehouse team for damage or shortage claims.
- Prepare and maintain claim documentation (Invoices, GRN, Survey Reports, Photos, etc.).
- Liaise with insurance companies and ensure timely Joint Inspection Procedures (JIP).
- Track claim settlements and maintain records in shared trackers.
**Reporting & Compliance**
- Prepare and submit weekly AP and Vendor Outstanding reports.
- Maintain documentation for internal and statutory audits.
- Support compliance related to TDS and GST on vendor payments.
- Ensure timely resolution of vendor queries.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Food provided
- Internet reimbursement
Work Location: In person
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