Personal Assistant

1 week ago

Noida Uttar Pradesh, India ITS Engineering College Full time

**Job Title**: Personal Assistant to Head of Department (HOD)
**Department**: CSE & ASH
**Location**: ITS Engineering College Gr. Noida
**Reporting To**: Head of Department (HOD)

**Job Type**: Full-Time
**Working Hours**: 09:00-18:00 pm
**Experience**: 1-2 years of experience in a similar role, preferably within an academic institution.

Qualifications and Requirements:
**Education**:

- Bachelor’s degree in Education, Administration, Business, or a related field.
- Additional certifications in office management or secretarial practice are a plus.

**Skills**:

- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office productivity tools.
- Ability to work independently and handle confidential information with integrity.
- Strong interpersonal skills and professional demeanor.

Job Summary:
Key Responsibilities:
**Administrative Support**
- Manage and maintain the HOD’s calendar, including scheduling meetings, appointments, and travel.
- Draft, proofread, and manage correspondence on behalf of the HOD.
- Organize and maintain departmental files, documents, and records (physical and digital).
- Prepare agendas, take minutes, and follow up on actions from departmental meetings.

**Academic Coordination**
- Assist in coordinating class schedules, guest lectures, and academic events.
- Liaise with faculty, staff, and students on behalf of the HOD.
- Track academic deadlines, curriculum changes, and accreditation requirements.
- Help prepare departmental reports, presentations, and academic documentation.

**Communication & Liaison**
- Act as the first point of contact for internal and external stakeholders.
- Manage communication between the HOD and faculty, students, parents, and administration.
- Draft internal notices, announcements, and memos as needed.

**Project & Event Support**
- Assist with organizing departmental events, seminars, workshops, and conferences.
- Monitor project timelines and deliverables for departmental initiatives.
- Coordinate with vendors, guest speakers, and other departments when needed.

Preferred Attributes:

- Familiarity with educational institution policies and workflows.
- Ability to multitask and adapt to shifting priorities.
- A proactive, detail-oriented, and service-minded approach.

**Handwritten notes**:

- Tentative
- Mention 1, 2
- Budget → 25000/- pm
- Gender - M/F (ASH) (CSE)
- Age - 25-40

*

**Job Types**: Full-time, Permanent

Pay: ₹10,156.30 - ₹25,000.00 per month

Work Location: In person

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