Executive Assistant

6 days ago

Mumbai Maharashtra, India ADCI - Maharashtra - D80 Full time

1+ years of senior level leadership support, or 1+ years of Amazon experience
- Bachelor's degree
- Experience with executive level calendar management

The Selling Partner Support (SPS) organization in Amazon provides world-class support to our global Selling Partners. SPS team is looking for an Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry. This role will require an individual with flexibility, good business acumen, good attention to detail, and the desire to learn.

This Executive Assistant would support multiple Directors/ GM within the business. The Executive Assistant is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating travel, expenses and budgeting, engagement, and communications. Other responsibilities include, but are not limited to, coordinating meeting agendas, facilitating key team activities and events (such as All-Team meetings to employee engagement activities), general office management, head count and space planning. As an Executive Assistant, the role will have an opportunity to act as an extension of our Leaders in partnership with a team of other Executive Assistants and key business partners.

The Executive Assistant will be a key player of the team with the opportunity to take on special initiatives with increased responsibility to step-up and run employee engagement programs to help improve inclusivity and motivation of the entire team.

Key job responsibilities
- Ownership of calendar management for 2-3 leaders. Plan, negotiate, and schedule meetings to accommodate managers and others. Use discretion and judgment to determine priority of meetings.
- Manage complex domestic and international travel arrangements.
- Complete business expense claims promptly and follow up on reimbursements if necessary.
- Utilize time management and organizational skills to juggle responsibilities and strategize efficiency and priority.
- Organize and maintain information that may be sensitive, confidential or technical in nature.
- Identify opportunities to improve work processes to leverage own and department's workload.
- Collaborate with other Executive Assistants and business partners on key business events and meetings.

A day in the life

About the team
About the team
This team supports the operations arm of the business. Core EA responsibilities including calendar, travel, expenses, team development planning through off-sites, all-hands, and fun community-building activities.

Bengaluru, KA, IND | Hyderabad, TS, IND | Mumbai, MH, IND
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

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