Associate Lease Admin

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Associate Lease Admin

Duties & responsibilities
Liaise with internal and external parties to obtain appropriate lease documentation
Manage document workflow to ensure team responsibilities are completed in a timely manner
Complete an audit of works completed by JLL's Lease Administration teams
Complete Operational Expense Reconciliation on behalf of our clients and update our Portfolio System
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
Obtain and review landlord invoices to ensure adherence to lease requirement
Perform financial reviews and generate financial reports which includes Variance Report, Rent Recommendation Report and/or flat file, Accounts Payable report, Accounts Receivable report, Aging Report etc.
Prepare monthly client invoices (where applicable)
Able to manage communicate with client on outstanding payments
Complete all duties with a focus on cost avoidance for our clients
Obtain, track and report on Insurance and Security deposit matters (where applicable)
Communicate with clients, landlords and tenants when required
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks

BEST PRACTICES
Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager - Lease Administration);
Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager - Lease Administration);
University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
Accounting or financial certificate is preferred
A minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant;
Must be customer focused, coupling strategic focus with strong execution skills and a results orientation
Strong attention to detail and good organizational, interpersonal skills required;
Must have an excellent command and be highly proficient in spoken and written English (for India), Chinese, Japanese/Korean language (for China)
Sound computer skills in Microsoft Word and Excel;
Positive approach to meeting client needs;
**Ability to**:
Maintain and manage accurate data;
Prioritize work within tight operational and financial deadlines.

**What we can do for you**:
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.