Import Documentation Executive

6 days ago

Zirakpur, India Esinti Private ltd Full time

**Job Title: Import Documentation Executive**

**Location**: Zirakpur

**Job Type**: Full-time
**Department**: Import Operations
**Job Summary**:
**Key Responsibilities**:

- Prepare, review, and process all **import documentation** including invoices, packing lists, bills of lading, certificates of origin, and other required shipping documents.
- Coordinate with overseas suppliers, freight forwarders, and customs agents to ensure timely delivery and clearance of shipments.
- Ensure all documentation complies with international trade laws, customs regulations, and internal policies.
- Maintain up-to-date records of all shipments and import-related files for audits and internal reference.
- Track and monitor the status of shipments and communicate any delays or issues to relevant stakeholders.
- Liaise with finance, warehouse, and procurement teams to ensure smooth import operations.
- Submit documentation to relevant authorities such as **customs, port authorities, and regulatory bodies**.
- Stay updated with import regulations, duty structures, and trade compliance updates.
- Assist with import-related queries and resolve documentation issues promptly.

**Required Skills & Qualifications**:

- Bachelor’s degree in International Business, Logistics, Supply Chain, or a related field.
- 1-3 years of experience in **import documentation** or international logistics.
- Familiarity with **customs clearance processes**, Incoterms, and HS codes.
- Proficient in Microsoft Office, especially Excel and Word.
- Strong organizational skills and attention to detail.
- Good communication and coordination skills.
- Knowledge of ERP or import documentation software (SAP, Oracle, etc.) is an advantage.
- Understanding of foreign trade policies and shipping terms.

**Key Performance Indicators (KPIs)**:

- Accuracy and completeness of import documentation
- On-time submission of documents to customs and authorities
- Shipment clearance time
- Compliance rate with import regulations
- Coordination efficiency with internal and external stakeholders

**Compensation & Benefits**:

- Competitive salary based on experience
- Health and insurance benefits
- Performance bonuses (if applicable)
- Paid time off and statutory holidays

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹17,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Paid sick time

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus

Work Location: In person

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