Executive Assistant

Job Title - Executive Assistant

Division Weir Group - EnSci

Location : Bangalore

Purpose of Role:
Assist the Business unit head and the leadership team in efficiently by managing all administrative matters and allowing them to focus on their main responsibility of driving the business.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Business Unit Head. The Executive Assistant serves as a liaison to the Group Leadership team and senior management teams; organizes and coordinates executive outreach and external relations efforts; and responsible for tracking and reporting special projects.

Why choose Weir:
Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge - but it is exciting.

An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.

Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.

Key Responsibilities:

- Assists the Business Unit Head with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on the Business unit head behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of staff.
- Communicates directly and on behalf of the BUH with divisional assistants, Group leaders to co-ordinate meetings
- Conducts research on relevant management areas to provide inputs to create high level presentations.
- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with divisional leaders and Management team.
- Maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the BUH agenda.
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
- SPOC for organizing international travels including flights, visa requirements, hotel accommodation, car rental for the BU
- Assisting HR Head in reward, recognition and engagement programs
- Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

Job Knowledge/Education and Qualifications:

- Qualification - preferably MBA or equivalent and Bachelors in commerce or business Administration
- Minimum 6 Years of experience as Executive Assistant for a CEO or similar roles
- Ability to think through complex issues and situations and develop robust, well-thought-out solutions which meet the need of the business
- Ability to trouble-shoot and implement changes in his/her processes; ability to identify major areas of concerning compliance to travel policy as well as recommend measures to address identified exceptions; ability to analyse and present travel spending data in a way that will provide optimum benefits to the business
- Ability to liaise with Technology and communicate system requirements
- Ambitious individual who can work under their own direction towards agreed targets/goals and with creative approach to work
- Intuitive individual with an ability to manage change and proven time management
- Proven interpersonal skills while contributing to team effort by accomplishing related results as needed

Competencies:

- Organisational, planning and multi-tasking skills
- Communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Professionalism and confidentiality
- Attention to detail and accuracy
- Flexibility

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining