Executive Assistant

4 weeks ago

Bengaluru, India Gemba Concepts Full time

Job Title: Executive Assistant
Location: Bengaluru, India
Experience: 1+ years
Employment Type: Full-time

Position Overview

We are seeking a proactive and detail-oriented Executive Assistant with 12 years of experience to support senior management. The ideal candidate will be highly organized, efficient, and capable of managing multiple priorities in a fast-paced environment. This role also involves working closely with HR and administration teams and handling occasional external tasks, requiring flexibility and a proactive mindset.

Role & responsibilities

  • Provide comprehensive day-to-day administrative support to senior executives.
  • Manage calendars, schedule meetings, and coordinate travel arrangements for executives, consultants, and partners.
  • Handle correspondence (emails, calls, memos) on behalf of executives.
  • Maintain records, databases, and confidential documents.
  • Assist in planning and execution of events, meetings, and reviews.
  • Monitor deadlines, follow up on action items, and ensure smooth workflow.
  • Collaborate with HR and admin teams to support coordination of various operational tasks.

Requirements:

  • Bachelors degree (preferred) or equivalent.
  • 12 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Excellent written and verbal communication skills.
  • High level of discretion, confidentiality, and professionalism.
  • Strong organizational and multitasking skills with attention to detail.
  • Ability to prioritize tasks effectively in a dynamic environment.
  • Flexible and open to taking up additional responsibilities beyond core executive support.

Preferred candidate profile

  • Based in or willing to relocate to Bengaluru.
  • Prior experience supporting senior leadership in a corporate environment.
  • Someone who thrives in dynamic, fast-paced settings.
  • Self-motivated, dependable, and able to anticipate executive needs.
  • Comfortable handling sensitive information with discretion.

What We Offer

  • Opportunity to work closely with senior leadership and gain valuable exposure.
  • A dynamic and supportive work environment with growth opportunities.
  • Professional development and learning opportunities.
  • A role that provides both structure and variety, with the chance to take on diverse responsibilities.

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