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Payroll Assistant

2 weeks ago

Mumbai Maharashtra, India Almech Facades Pvt. Ltd. Full time

**Purpose of This Role: -**

To ensure accurate and timely payment of salaries to employees
- Department wise manpower budgeting
- Initiate and implement salary increments for all staff and labour in conjunction with management
- To make sure 100% adherence of HR labour Compliance w.r.t minimum wages, PF, ESIC, PT, LWF, TDS etc
- To structure new joinee’s salary structure as per norms defined while maintaining parity of salaries/designation within the organisation.
- To implement and manage the gradation system of employees.
- Monitor and ensure yearly payments towards Gratuity and Staff Insurance is done.
- To handle PF and Gratuity claims
- To update and implement policies pertaining to attendance, leave management, exit, travel and code of conduct to ensure that all employees adhere to the processes laid down.
- To be abreast with all provisions pertaining to Factories Act, Minimum Wages Act and Shops & Establishment Act.
- To update HRMS portal as per the company policies on attendance and leave management.
- To Geo-fence employees as per project locations. To ensure all locations and reporting hierarchy is correctly reflecting in HRMS
- To generate MIS and reports as per management requirement.
- To prepare Annual Holiday list
- Monitor employee attendance on HRMS and ensure all regularizations and leave approvals have HOD approval before payroll run.
- Processing salary, payroll run on HRMS, verify OT calculation and salary pay-outs be be completed on time along with salary slip generation
- Define and monitor OT policies and identify and highlight to the management in case of any discrepancy
- Resolve all employee queries related to salary, leave, attendance, increments, bonus etc. To make sure smooth functioning of attendance and payroll system
- To generate form16 in HRMS system.
- To check and verify the proofs submitted against the tax declaration as one time year end exercise.
- To generate quarterly TDS returns in HRMS to be filled by HR
- To co-ordinate with compliance team for payroll checking
- To co-ordinate with compliance team for payment and filing of monthly returns related of PF, ESIC, LWF, PT, TDS
- Co-ordinate with support staff of HRMS portal for any support required w.r.t. payroll, attendance and leave management
- To ensure all policies with respect to Minimum Wages,Maternity, Child Labour, POSH etc are being implemented and reporting/filing of the same is done as per regulations.
- To manage IR effectively including handling any internal labour disputes/ issues arising from time-to-time
- Timely calculation and payment of year end bonuses and performance incentives
- To ensure Off Boarding (Resignation, Full and Final, relieving letter, experience letter) is done as per the defined process.
- To make sure full and finals are done as per SOP along with preparation of experience letter.
- Handle staff and labour grievances
- To be involved in employee engagement activities to ensure cordial relations among all the employees and HODs
- Implement other related HR related activities arising from time-to-time.

**Skills and requirements: -**
- Proficient in advance excel with mastery of used functions like V-LOOKUP, H-LOOKUP, INDEX MATCH, SUMIFS, COUNTIFS etc.
- Ability to create Pivot Tables to summarize,analyze and present data effectively.
- Capable of compiling and analyzing employment data to guide strategic planning
- Proven experience handling payroll processing of the organization
- Knowledge and hands-on experience of working with an HRMS system
- Knowledge of Minimum Wages, Factories Act and Labour laws
- Outstanding communication and interpersonal skills
- Diligent and firm with high ethical standards

**Educational Qualifications & Experience: -**
- MMS/PGDBA/PBDBM in Human Resources Management
- 3-5 years’ ++ experience in HR role specifically handling payroll processing preferably in manufacturing/engineering/construction/ real estate industry
- Expertise in working with Excel, Spreadsheets and Powerpoint

**Job Types**: Full-time, Permanent

Pay: ₹300,000.00 - ₹400,000.00 per year

Schedule:

- Day shift

**Experience**:

- total work: 3 years (required)

Work Location: In person