Front Office

2 days ago

Vikhroli Mumbai Maharashtra, India Envecon IT SYSTEMS Pvt Ltd Full time

Areas of expertise:

- Administrative & Reception Management
- Housekeeping & Pantry Management
- AMC, Stationery & Material Management
- Office Issues Management
- Vendor Management & Payment Processing
- Financial Support & Bookkeeping
- Office Operations Management

**Responsibilities**:

- **Administrative & Reception Management**:

- Act as the first point of contact for external vendors, guests, and visitors, directing

them to appropriate offices.
- Manage daily administrative tasks to ensure a smooth and efficient front office.

necessary.
- Answer all queries in accordance with Standard Operating Procedures (SOP).
- Maintain a record of visitors and calls while adhering to security protocols.

**Travel Management**:

- Coordinate end-to-end travel arrangements (domestic and international) for Csuite and executive staff, including flights, accommodations, and transportation.

regulations.
- Negotiate rates with hotels and other service providers, and establish strong

relationships with them.
**Housekeeping & Pantry Management**:

- Supervise housekeeping staff to maintain cleanliness and orderliness in the office

premises.
- Ensure the pantry is stocked with necessary supplies and supervise pantry staff

operations.
**Annual Maintenance Contracts (AMC)**:

- Manage AMCs for office equipment, ensuring timely renewals and efficient service

delivery.
- Liaise with vendors for maintenance and repair of office assets, minimizing

downtime and ensuring optimal functionality.
**Stationery & Material Management**:

- Monitor inventory levels of office supplies and stationery, ensuring stock

availability across all floors.
- Negotiate with vendors for the procurement of office materials at competitive

rates.
**Office Issues Management**:

- Address and resolve any administrative or office-related issues promptly.
- Implement solutions to enhance office efficiency and employee satisfaction.
- Oversee the printing system and ensure a consistent supply of office materials.

**Vendor Management & Payment Processing**:

- Manage relationships with external vendors, ensuring timely payment follow-ups

and contract renewals.
- Ensure proper entries in the Integrated Financial System (IFS) for purchase

requisitions (PR), purchase orders (PO), and other procurement processes.
**Financial Support & Bookkeeping**:

- Assist the finance department with bookkeeping tasks, budget preparation, and

financial reporting.
- Take corrective actions to ensure financial objectives are met, adhering to

company policies.
**Office Operations**:

- Coordinate office repairs and maintenance, ensuring mínimal disruption to daily

operations.
- Provide general administrative support and assist colleagues with various duties as

necessary
- 1-3 years of experience in administrative management, preferably in a corporate environment.
- Excellent communication and interpersonal skills
- Proficiency in MS Office Suite and office management software.

**Job Types**: Full-time, Fresher

Work Location: In person

Expected Start Date: 30/04/2025

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