Front Office

2 days ago

Vikhroli Mumbai Maharashtra, India Envecon IT SYSTEMS Pvt Ltd Full time

Administrative & Reception Management:

- Act as the first point of contact for external vendors, guests, and visitors, directing them to appropriate offices.
- Manage daily administrative tasks to ensure a smooth and efficient front office.
- Answer all queries in accordance with Standard Operating Procedures (SOP).
- Maintain a record of visitors and calls while adhering to security protocols.

Travel Management:

- Coordinate end-to-end travel arrangements (domestic and international) for C-suite and executive staff, including flights, accommodations, and transportation.
- Negotiate rates with hotels and other service providers, and establish strong relationships with them.

Housekeeping & Pantry Management:

- Supervise housekeeping staff to maintain cleanliness and orderliness in the office premises.
- Ensure the pantry is stocked with necessary supplies and supervise pantry staff operations.

Annual Maintenance Contracts (AMC):

- Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery.
- Liaise with vendors for maintenance and repair of office assets, minimizing downtime and ensuring optimal functionality.

Stationery & Material Management:

- Monitor inventory levels of office supplies and stationery, ensuring stock availability across all floors.
- Negotiate with vendors for the procurement of office materials at competitive rates.

Office Issues Management:

- Address and resolve any administrative or office-related issues promptly.
- Implement solutions to enhance office efficiency and employee satisfaction.
- Oversee the printing system and ensure a consistent supply of office materials.

Vendor Management & Payment Processing:

- Manage relationships with external vendors, ensuring timely payment follow-ups and contract renewals.
- Ensure proper entries in the Integrated Financial System (IFS) for purchase requisitions (PR), purchase orders (PO), and other procurement processes.

Financial Support & Bookkeeping:

- Assist the finance department with bookkeeping tasks, budget preparation, and financial reporting.
- Take corrective actions to ensure financial objectives are met, adhering to company policies.

Office Operations:

- Coordinate office repairs and maintenance, ensuring mínimal disruption to daily operations.
- Provide general administrative support and assist colleagues with various duties as necessary

Application Question(s):

- What is your notice period?
- Are you an immediate joiner?

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)

Work Location: In person

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