Executive Assistance

2 days ago

New Town Kolkata West Bengal, India Pragma Eateries Pvt Ltd Full time

**Job Title: Executive Assistant**

**Location**: Kolkata, WB
**Department**: Admin
**Reports To**: Managing Director

**Job Summary**:
**Key Responsibilities**:

- Manage the executive’s calendar, appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with integrity and discretion.
- Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Serve as the point of contact between the executive and internal/external stakeholders.
- Track and assist with the execution of strategic projects and initiatives.
- Organize and maintain files and records, both physical and digital.
- Coordinate event planning, off-site meetings, and team activities.
- Perform general office duties, such as ordering supplies and managing expenses.

**Qualifications**:

- Bachelor's degree preferred or equivalent combination of education and experience.
- 3+ years of experience in an executive or high-level administrative support role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (e.g., Google Calendar, Microsoft Teams).
- Ability to multitask and prioritize under pressure in a fast-paced environment.
- High level of professionalism and discretion with confidential information.

**Preferred Skills**:

- Experience working with C-suite executives.
- Knowledge of project management tools (e.g., Asana, Trello).
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams, G-Meet).
- Bilingual or multilingual abilities a plus.
- Able to handle calendar booking or schedule.

**Work Environment & Schedule**:

- This position is on-site with standard office hours and occasional extended hours based on executive needs.

**NOTE:

- ONLY FEMALE CANDIDATES ARE APPLICABLE**

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹32,000.00 per month

**Benefits**:

- Food provided
- Provident Fund

Schedule:

- Rotational shift
- Weekend availability

Work Location: In person

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