Vendor Operations Associate

4 days ago

Kochi, India Wlliams Lea Full time

Purpose of the Role: This role sits within WL Global Sourcing under Edwin J Kiernan, Global Head of Procurement and reports onto the Operations Manager - Sourcing Support in India. This role will also work very closely with Global Strategic Sourcing Managers, Account team, Business Analyst and Buying team.

Activities to be performed:
1) New Purchase Order setup:

- Set up new Purchase Orders in e-Procurement platform
- Modify / update existing Purchase orders.
- Add Goods Receipt Note (GRN) against PO to match the invoice.
- Ensure all data is obtained for each request and input into the finance system.

2) Purchase Order Maintenance:

- Proactively work with Sourcing Vendor setup for new supplier onboarding requests.
- Contact finance support team for adding to New Ship-to locations in Workday.
- Log all PO requests to the Global Dashboard, maintain PO trackers and ensure PO compliance.
- Respond to and action any updates/queries on suppliers from internal customers within 48 hrs of receipt of request.
- Provide information about Purchase Order to the US Strategic Sourcing Team as requested.

3) Team Admin Tasks:

- Maintain Purchase Order related trackers and logs.
- Manage and maintain group mailboxes adhering to set SLAs
- Issue Supplier and Internal Communications as required.

5) Capable in Management Information (MI) reporting and analysis. Assist stakeholders with timely production (weekly and monthly) of ad-hoc reports.

6) Create and update SOP documents and Process Maps

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