Executive Assistant

7 days ago


Mumbai, India TIH-IoT, IIT Bombay Full time

Prepare reports for DST/Mission Office that are frequently required.
- Liaise with offices of Director, Deputy Directors, Deans and Professor-in-Charge. This involves setting up meetings, follow up and provide requested information.
- Liaise with other Hubs.
- Make arrangements for important meetings (venue, meals, stationery, A/V equipment, internet) where functionaries or external partners are participating.
- To receive important visitors to the office.
- Set-up external/internal meetings for CEO and update calendar.
- To follow up with staff and external parties on deliverables on behalf of CEO.
- Make travel arrangements for CEO.
- When needed, prepare Minutes of Meetings where CEO is chairing the meeting.
- Provide active support in arranging exhibitions/events.
- Maintain relevant reports and records properly for instant retrieval when needed.
- As needed, to provide administrative support to senior management

**Minimum Qualifications and Experience**:

- Master’s degree or equivalent in the appropriate discipline OR
- Bachelor's degree in the appropriate discipline with minimum 2 years of relevant experience.

**Required Expertise**:

- Excellent written and verbal communication skills.
- Strong organizational and time management skills with impeccable multi-tasking abilities.
- Exceptional interpersonal skills.
- Proficient in MS Word, MS Excel and MS Power point.

**Other terms**:
Schedule:

- Day shift

**Education**:

- Bachelor's (required)


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