Card Team Administrator

Job Requisition ID #
- 23WD71342

Position Overview

Autodesk is seeking an enthusiastic and customer-focused administrator for the Card and Expense Program within the PPO (Purchasing, Program and Operations) department. This dynamic role will manage aspects of the Global Purchasing Card program, expense audit review and support additional departmental needs as required, time allowing.

The Purchasing Card Administrator is a main contact for Autodesk’s purchasing card program and all card-related day to day operations and strategic initiatives. The administrator will be responsible for programs such as Multi-Vendor, Meetings and Events, Buyer/Supplier card and Payment Plus for multiple countries and banks and may also get involved in some corporate card activities. The Purchasing Card Administrator role also includes assisting with Concur Expense, expense report audit, Autodesk’s Expense Reimbursement Policy and any training related to expenses and procurement cards.

This position reports to the Manager of Card Programs.

**Responsibilities**:
- Review existing processes and suggest efficiencies or enhancements while ensuring program remains compliant with company policies and provides consistent customer service. This may include assessing Artificial Intelligence (AI) and Robotic Process Automation (RPA) solutions in the expense management arena, or other technologies as appropriate- Owner of the T&E audit processes, ensuring that Concur and Oversight audits are conducted and that the documented processes are being followed- Liaises with Internal Audit when appropriate- Administration and maintenance of purchasing card program- Opening individual purchasing card accounts- Terminating accounts- Fraud alerts/referral management- Provides alerts to delinquent card holders and acts as a point of contact to escalate as necessary- Responding to purchasing card inquiries on Lumi ServiceNow- Reporting for delinquent accounts- Calls with US Bank and Citi Bank to discuss issues- Owner of the Purchasing card training course for card applicants, and a key contributor to review and update company policies- Provide support to Concur Expense tool, assisting employees with expense reports- Reconciles bank statement submissions to AP on a weekly or monthly basis- Perform AP monthly reconciliation and prepare manual journal entries in Blackline- End of quarter support to Finance and other stakeholders to ensure financial transactions are complete- Strong communication and customer service skills when working with cardholders and their managers- Ability to build and maintain relationships with internal customers as well as vendors- Assist and own special projects- Ability to shine under pressure while dealing with changing priorities and timeline

Minimum Qualifications- Highly developed business, customer service, and communications skills- Proven ability to take ownership of projects and responsibilities- Great attention to detail- Ability to multitask and able to work independently as well as in a team- Knowledge of card administration and maintenance using banking systems. Knowledge of US Bank Access online and Citi Manager a plus- Knowledge of SAP Concur Expense and other Concur technical skills necessary to give continued support to internal clients (knowledge of Cognos is desired)- Knowledge of SAP HANA, Blackline as well as AI or RPA technologies- Experience administering all aspects of T&E or procurement card programs- Preferably at least 1 year of Accounts Payable handling experience- Intermediate or advanced knowledge of Microsoft tools, such as Excel, Word and PowerPoint- Experience with common business intelligence tools (e.g., PowerBI), as well as leveraging the data within those tools to provide information-rich reports

Preferred Qualifications- 2+ years experience in accounting or finance-related role- Preferably at least 1 year of Accounts Payable handling experience- Excellent English language and interpersonal skills- BA/BS or equivalent experience

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About Autodesk

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