Secretary to The Chairman

**Location**: Rayat Bahra University, Mohali, Punjab

**Job Summary**:
The Secretary to the Chairman plays a key administrative and support role, ensuring the smooth functioning of the Chairman’s office. This position involves managing schedules, correspondence, meetings, and communication, while maintaining confidentiality and professionalism in a dynamic academic environment.

**Key Responsibilities**:

- **Administrative Support**:

- Manage and coordinate the Chairman’s calendar, meetings, and appointments.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Draft, proofread, and format correspondence, reports, and presentations.
- Handle confidential documents and maintain an organized filing system (digital and physical).
- **Communication and Coordination**:

- Serve as a liaison between the Chairman’s office and faculty, staff, students, and external stakeholders.
- Schedule and coordinate meetings, conferences, and travel arrangements.
- **Office Management**:

- Maintain office supplies, equipment, and records.
- Monitor deadlines and ensure timely submission of academic and administrative documents.
- Support event planning for departmental functions, guest lectures, or conferences.
- **Record keeping and Compliance**:

- Maintain accurate records of decisions, policies, and correspondence.
- Ensure compliance with university regulations and policies.

**Qualifications**:

- Bachelor’s degree in Business Administration, English, Communications, or a related field.
- Minimum of 5-8 years of relevant administrative experience, preferably in an academic or higher education setting.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with academic platforms.

**Skills and Competencies**:

- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Discretion and professionalism in handling confidential information.
- Ability to multitask, prioritize, and meet deadlines under pressure.
- High attention to detail and accuracy.

**Desirable Attributes**:

- Prior experience supporting senior academic leadership.
- Knowledge of academic procedures and protocols.
- Diplomacy and interpersonal sensitivity in working with diverse university stakeholders.

**Job Types**: Full-time, Permanent

Pay: ₹500,000.00 - ₹800,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Morning shift

Work Location: In person