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Executive & Admin Assistant

3 weeks ago

Pune, India CRUTZ LEELA Full time

Admin and Executive Assistant

worked as Assistant to Senior Leaders and managed Administration services particularly Travel Desk

for CEO office.

1. Travel & Admin (70%)
- Primary point of contact for all the travel related activities
- Accurately complete and manage end to end travel requirements for both international and

domestic travel - air, hotel, rail, requests for ticketing, fares, routing, and visa requests for

Business Travel staff
- Support travel and hotel booking for people relocating from or to other cities
- Negotiate on best rates and services through vendors for travel
- Communicate with the person travelling regularly to keep them updated on logistics.

destinations. Be on top of things to complete the formalities promptly
- Handle all incoming travel requests and process as per the requirement and time
- Awareness about international travel regulations, customs, and currencies
- Must be well-versed in both domestic and foreign critical itineraries and routings.
- Responsible for renewal of annual hotel contracts and negotiating rates along with the

Admin Manager
- Assist in HR & Admin activities including reward, recognition and engagement programs

2. Executive Assistant (30%)
- Complete a broad variety of administrative tasks for the CEO including: managing an

extremely active calendar of appointments; composing and preparing correspondence that

is confidential; arranging travel plans, itineraries, and agendas; and compiling documents for

travel and related meetings.
- Managing any purchase needed by the CEO
- Professionally handle emergency changes to travel, meeting and other schedules including

cancellations.
- Responsible for scheduling meetings in India for senior management. Co-ordinate with other

executives and staff to ensure meetings are well organized and conducted in timely manner
- Carry out any other duties and responsibilities as maybe assigned
- Co-ordinate with other staff supporting the CEO in Global Step offices in US, UK and Canada

for smooth completion of tasks and arrangements needed by the CEO
- Exercise good judgment in a variety of situations, with strong written and verbal

communication, administrative, and organizational skills, and maintain a balance among

multiple priorities.
- Answering questions and meeting requests directed to the CEO office

Requirement
- Experience in executive office management required., General management experience

preferred.
- Excellent written and spoken communication skills in English.
- Stability in past jobs and positive referrals from direct supervisors will be plus points.
- Amiable personality and confidence to represent the executives by welcoming visitors,

arranging dinners and other corporate functions

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Day shift

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

**Speak with the employer**
+91 7378473775