Executive & Admin Assistant

3 days ago

Pune, India CRUTZ LEELA Full time

Admin and Executive Assistant worked as Assistant to Senior Leaders and managed Administration services particularly Travel Desk for CEO office. 1. Travel & Admin (70%) - Primary point of contact for all the travel related activities - Accurately complete and manage end to end travel requirements for both international and domestic travel - air, hotel, rail, requests for ticketing, fares, routing, and visa requests for Business Travel staff - Support travel and hotel booking for people relocating from or to other cities - Negotiate on best rates and services through vendors for travel - Communicate with the person travelling regularly to keep them updated on logistics. destinations. Be on top of things to complete the formalities promptly - Handle all incoming travel requests and process as per the requirement and time - Awareness about international travel regulations, customs, and currencies - Must be well-versed in both domestic and foreign critical itineraries and routings. - Responsible for renewal of annual hotel contracts and negotiating rates along with the Admin Manager - Assist in HR & Admin activities including reward, recognition and engagement programs 2. Executive Assistant (30%) - Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel and related meetings. - Managing any purchase needed by the CEO - Professionally handle emergency changes to travel, meeting and other schedules including cancellations. - Responsible for scheduling meetings in India for senior management. Co-ordinate with other executives and staff to ensure meetings are well organized and conducted in timely manner - Carry out any other duties and responsibilities as maybe assigned - Co-ordinate with other staff supporting the CEO in Global Step offices in US, UK and Canada for smooth completion of tasks and arrangements needed by the CEO - Exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and maintain a balance among multiple priorities. - Answering questions and meeting requests directed to the CEO office Requirement - Experience in executive office management required., General management experience preferred. - Excellent written and spoken communication skills in English. - Stability in past jobs and positive referrals from direct supervisors will be plus points. - Amiable personality and confidence to represent the executives by welcoming visitors, arranging dinners and other corporate functions **Job Types**: Full-time, Regular / Permanent Schedule: - Day shift Ability to commute/relocate: - Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required) **Education**: - Bachelor's (preferred) **Experience**: - total work: 1 year (preferred) **Language**: - Hindi (preferred) - English (preferred) **Speak with the employer** +91 7378473775

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